Reference
Automations for Teams
See the Teams inventory reference for the objects these templates work on.
| Automation | Description | Category | Applies to |
|---|---|---|---|
| Archive unused teams | Automatically archives unused MS Teams teams | Declutter | — |
| Set teams to private by default | Sets public teams to private and informs teams owners about the change | Security | — |
| Mark teams with external users | Add External indicator to team title if a team contains external users. | ExternalAccess | — |
| Archive Microsoft Team | Archives a Microsoft Team and sets its associated SharePoint Online site to read-only. Archived teams remain accessible for viewing but no new activity is possible. Use this automation when a Team has been identified for archival and no additional approval is required. | Review | — |
| Archive Microsoft Team (with Approval) | Archives a Microsoft Team and sets its associated SharePoint Online site to read-only, but only after an explicit approval has been granted. An approval request is sent to the designated approver before any action is taken. If the request is rejected, the Team remains fully active. | Review | — |
| Delete Microsoft Team | Permanently deletes a Microsoft Team and all its associated content. Use this automation when a Team has been identified for deletion and no additional approval is required. The Team owner is notified by email before deletion is executed. | Review | — |
| Delete Microsoft Team (with Approval) | Permanently deletes a Microsoft Team and all its associated content, but only after an explicit approval has been granted. An approval request is sent to the designated approver before any action is taken. If the request is rejected, the Team remains untouched. | Review | — |
| Send a combined email to all owners of a Team | Send a single (combined) email to the owners of one Microsoft Teams team | Operation | — |
| Send one email per Team owner | Send an email to every owner of one Microsoft Teams team and directly addresses the user by first and last name | Operation | — |