Policies for Teams

See the Teams inventory reference for the objects these templates work on.

Policy	Description	Severity	Category	Checks
Teams with a disabled owner account ⭐	Shows Teams that have at least one disabled owner account	Medium	UserOffboarding	Team
Teams with private channels ⭐	Shows Teams with private channels	Information	Operation	Team
Teams with many channels	Shows Teams that have more than a certain number of channels (default 50)	Information	Operation	Team
Teams that use forbidden/misleading words in display name ⭐	Shows Teams that use forbidden/misleading words in the team display name	Low	Operation	Team
Teams with only disabled owner accounts ⭐	Shows Teams where all owners have disabled accounts	Medium	UserOffboarding	Team
Teams that reach the 200 channel limit ⭐	Shows Teams that have more than 180 channels	Medium	Operation	Team
Teams with very few owners ⭐	Shows Teams which have 1 or no owner	High	Operation	Team
Teams with very few users ⭐	Shows Teams which has 1 or 2 users	Medium	Declutter	Team
Teams with many users ⭐	Shows Teams with a number of users that exceeds a threshold (default 50 users)	High	Operation	Team
Teams that reach the 100 owner limit ⭐	Shows Teams that have more than 80 owners	Medium	Operation	Team
Inactive teams	Shows teams with no message posted in last 6 month and no SharePoint content modified in last 6 month	Medium	Declutter	Team
Shared Channels with external access	All Shared Channels that have external user access	Medium	ExternalAccess	Channel
Shared Channels without owners	All Shared Channels that have no owners	Medium	Operation	Channel
Teams with inactive external users	Shows teams with external members that have not logged in for more than 6 month	Information	ExternalAccess	Team
New Teams	Teams created in the last 14 days, eg. to send onboarding information	Information	Adoption	Team
Public Teams	Shows public teams	Information	Security	Team
Team contains Copilot agent and external members	Detects Team where a Copilot agent is installed and external users are present, posing security concerns. Copilot agents in Teams with external members may inadvertently expose organizational data to unauthorized individuals. Rencore Governance can flag such scenarios for review. Organizations should limit agent access to internal Teams or implement strict sharing policies.	High	Security	Team
Teams with external users ⭐	Shows all Teams that have external users/guests	Low	ExternalAccess	Team
Teams with less than 2 owners	Shows Teams teams with less than 2 owners	Medium	Operation	Team
Teams with many owners	Shows Teams that have more than a certain number of owners (default 10)	Low	Operation	Team
Teams without owners	Shows Teams teams without any owners	Medium	Declutter	Team
Teams that use prohibited words in the name or description	Shows teams that use a list of prohibited words in the name or description	High	Operation	Team