File

All SharePoint files stored in a library of a SharePoint site

Part of the SharePoint inventory.

Scan settings

Default scanning interval	Allowed scanning intervals	Data removal during incremental scan
Default	Daily, Weekly, Bi-Weekly, Monthly, Never, Initial	No

Properties

Property	Type	Description	Automation placeholder
Created	DateTime	Creation date of the file	{{File.Created}}
Creator	User	File Creator	{{File.CreatedBy}}
Created By Name	String	Username of the user who created the file	{{File.CreatedByName}}
Initially Scanned	DateTime	Shows when this object was initially found in a scan.	{{File.CreatedTime}}
Display Name	String		{{File.DisplayName}}
File Category	String	Category generated from file extension (e.g. "Application", "Archive", "Office Document", "Image", "Video", "Music", "Text File", "HTML File", "Other") Allowed values: Application, Archive, HTML File, Image, Music, Office Document, Other, Text File, Video.	{{File.FileCategory}}
File Extension	String	File extension of the file	{{File.FileExtension}}
File Name	String	File name of the file	{{File.FileName}}
Geo Location	String	Geo Location of the file	{{File.GeoLocation}}
Information Protection Label Id	String	Id of the Senstivity Label set for the file	{{File.InformationProtectionLabelId}}
Item Id	String		{{File.ItemId}}
Last scan update	DateTime	Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change.	{{File.LastModifiedTime}}
List	List/Library	Relation to the parent list or library.	{{File.List}}
List Id	String	Specifies the GUID that uniquely identifies the list/document library containing the file.	{{File.ListId}}
List Name	String	Url of the parent list or library.	{{File.ListName}}
Modified	DateTime	The date the page or list item was last changed.	{{File.Modified}}
Modifier	User	File Modifier	{{File.ModifiedBy}}
Modified By Name	String	Name of the user who last modified the file	{{File.ModifiedByName}}
Parent Folder	Folder	Files in the folder	{{File.ParentFolder}}
Parent Folder Name	String		{{File.ParentFolderName}}
Parent Link	String	Specifies the link to the container of the document.	{{File.ParentLink}}
Risk Score	Int32	Stores risk score	{{File.RiskScore}}
Risk Score Update	DateTime	Stores risk score update	{{File.RiskScoreLastUpdate}}
Risk Score Value	String	Stores risk score value like Low_Low	{{File.RiskScoreValue}}
Site	Site	Relation to the parent site collection.	{{File.Site}}
Site Collection	Site Collection	Relation to the parent site collection.	{{File.SiteCollection}}
Site Collection Name	String	Name of the Parent site collection	{{File.SiteCollectionName}}
Site Id	String	Specifies the GUID that identifies the site collection containing the file.	{{File.SiteId}}
Site Name	String	Name to the parent site collection.	{{File.SiteName}}
Site Url	String	Url of the parent Site Collection	{{File.SiteUrl}}
Size	Int64	Storage size of the file	{{File.Size}}
Title	String	Document Title of the file	{{File.Title}}
Unique Id	String	Unique ID of the file	{{File.UniqueId}}
Version Label	Double	Version label of the file that indicates which version is currently being used	{{File.VersionLabel}}
Web Id	String	Specifies the GUID for the site containing the file.	{{File.WebId}}
Web Url	String	Url of the parent Site	{{File.WebUrl}}

Relations

Relation	Service	Description
Group	Microsoft 365	Group with an access to a file
Sensitivity Label	Microsoft 365	Sensitivity label of the SharePoint file
User	Microsoft 365	User with an access to a file (direct or via security group)
User	Microsoft 365	All users registered in your tenant (internal, external)
User	Microsoft 365	All users registered in your tenant (internal, external)
SharePoint Group	SharePoint	SharePoint Group with an access to a File
SharePoint Agent	SharePoint	SharePoint agents that use this file as source.
File Sharing	SharePoint	All shared SharePoint files with their sharing information
List/Library	SharePoint
List/Library	SharePoint	All SharePoint lists and libraries
Folder	SharePoint	All SharePoint folders stored in a library of a SharePoint site
Site Collection	SharePoint	All SharePoint site collections in your tenant
Site	SharePoint	All root site and subsites of a SharePoint site collection

Segments

This object does currently not have any segments.

Actions

• Remove SharePoint file versions
• Remove document sharing
• Restore broken inheritance for SharePoint File

Policies that check this object

Policy	Severity	Description
SharePoint file is older than 5 years	Information	Detects SharePoint files that have not been modified in over five years and may be outdated.
Unused SharePoint files	Information	Shows SharePoint files that are older than 5 years.