Reference
Site Collection
All SharePoint site collections in your tenant
Part of the SharePoint inventory.
Scan settings
| Default scanning interval | Allowed scanning intervals | Data removal during incremental scan |
|---|---|---|
| Daily | Daily, Weekly, Bi-Weekly, Monthly, Never, Initial | Yes |
Properties
| Property | Type | Description | Automation placeholder |
|---|---|---|---|
| Allow Designer | Boolean | Specifies whether a designer can be used on this site collection. | {{SiteCollection.AllowDesigner}} |
| Allow Guest User SignIn | Boolean | External users are allowed to access the site collection. | {{SiteCollection.AllowGuestUserSignIn}} |
| Initially Scanned | DateTime | Shows when this object was initially found in a scan. | {{SiteCollection.CreatedTime}} |
| Description | String | The descriptive text for the site | {{SiteCollection.Description}} |
| Disable App Views | Boolean | Indicates if UI elements to access Power platform features have been enabled or disabled for the site collection. | {{SiteCollection.DisableAppViews}} |
| Disable Company Wide Sharing Links | Boolean | Specifies whether company-wide sharing links are disabled on all child sites. True means company-wide sharing links are disabled throughout the site collection, regardless of the settings on the root or child sites. False means each site can individually decide whether to turn on or off company-wide sharing links. | {{SiteCollection.DisableCompanyWideSharingLinks}} |
| Disable Flows | Boolean | Indicates whether UI elements to access Power Platform flow features have been enabled or disabled for the site collection. | {{SiteCollection.DisableFlows}} |
| Icon | String | Default scanning interval: Initial. | {{SiteCollection.DisplayIcon}} |
| Display Name | String | {{SiteCollection.DisplayName}} | |
| External Sharing | String | Shows the external content can be shared with external users. | {{SiteCollection.ExternalSharing}} |
| Geo location | String | The geo location of the site collection. | {{SiteCollection.GeoLocation}} |
| Group Id | String | ID of the M365 group connected to the site collection. | {{SiteCollection.GroupId}} |
| Hub Site Display Name | String | Display Name of the parent hub site collection. | {{SiteCollection.HubSiteDisplayName}} |
| Hub Site Id | String | ID of the parent hub site collection. | {{SiteCollection.HubSiteId}} |
| Site is archived | Boolean | Shows this site archive state. | {{SiteCollection.IsArchived}} |
| Is Group Connected | Boolean | Indicates of a site collection has been connected to an M365 group. | {{SiteCollection.IsGroupConnected}} |
| Is Hub Site | Boolean | Declares whether the current Site Collection is the Hub Site of a new Hub. | {{SiteCollection.IsHubSite}} |
| Is Teams Connected | Boolean | Shows if the site is connected to Teams. Default scanning interval: Monthly. | {{SiteCollection.IsTeamsConnected}} |
| Last scan update | DateTime | Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. | {{SiteCollection.LastModifiedTime}} |
| Last Used | DateTime | The date of the last time file activity was detected or a page was viewed on the site collection. This is the same value as in SharePoint admin center and is not being updated every 24 hours (same as in admin center). | {{SiteCollection.LastUsed}} |
| Last Used Days Ago | Int32 | The number of days the last time file activity was detected or a page was viewed on the site collection. This is the same value as in SharePoint admin center and is not being updated every 24 hours (same as in admin center). | {{SiteCollection.LastUsedDaysAgo}} |
| Lock State | String | Shows if the state is normally available, read only or blocked. Default scanning interval: Monthly. Allowed values: NoAccess, None, ReadOnly, Unlock. | {{SiteCollection.LockState}} |
| Page views in the last 30 days | Int32 | The number of times pages were viewed on the site collection in last 7 days. | {{SiteCollection.PageViews}} |
| Page visits in the last 30 days | Int32 | The number of unique pages that were visited on the site collection in last 7 days. | {{SiteCollection.PagesVisited}} |
| Risk Score | Int32 | Stores risk score | {{SiteCollection.RiskScore}} |
| Risk Score Update | DateTime | Stores risk score update | {{SiteCollection.RiskScoreLastUpdate}} |
| Risk Score Value | String | Stores risk score value like Low_Low | {{SiteCollection.RiskScoreValue}} |
| Sensitivity Label | String | The display name of the sensitivity label applied to the site collection. | {{SiteCollection.SensitivityLabel}} |
| Share By Email Enabled | Boolean | When true, users will be able to grant permissions to guests for resources within the site collection. | {{SiteCollection.ShareByEmailEnabled}} |
| Share By Link Enabled | Boolean | Specifies whether the user will be able to share links to the documents that can be accessed without signing in. | {{SiteCollection.ShareByLinkEnabled}} |
| Show People Picker Suggestions For Guest Users | Boolean | Represents the option to search for existing guest users via the people picker. | {{SiteCollection.ShowPeoplePickerSuggestionsForGuestUsers}} |
| Created Date | DateTime | Creation date of the site collection. | {{SiteCollection.SiteCreatedTime}} |
| Site Id | String | GUID that identifies the site collection. | {{SiteCollection.SiteId}} |
| Last modified | DateTime | Last modified date of the site collection properties. This will update only when editing site collection properties (excluding permission changes) and will not update when editing any content (e.g. List Items and Files). | {{SiteCollection.SiteLastModifiedTime}} |
| Storage Quota | Double | Specifies the storage quota for this site collection in megabytes. | {{SiteCollection.StorageQuota}} |
| Storage used | Double | The amount of storage currently being used on the site collection. | {{SiteCollection.StorageUsed}} |
| Percent of storage used | Double | The percentage of storage currently being used on the site collection based on the maximum usable storage quota. | {{SiteCollection.StorageUsedOfQuotaPercentage}} |
| Template | String | Indicates the site template of the site collection. A Site template is a container of pre - populated pages, page templates, news post templates, and web parts that can be customized to fit the needs of your organization. A site template can be only be set before creating a SharePoint Site/Site Collection. | {{SiteCollection.Template}} |
| Title | String | Specifies the title of the site collection. | {{SiteCollection.Title}} |
| Url | String | Full URL to the root Web site of the site collection. | {{SiteCollection.Url}} |
Relations
| Relation | Service | Description |
|---|---|---|
| Knowledge | Copilot Studio | Used knowledge in Copliot Agent |
| Group | Microsoft 365 | Group connected to site collection |
| Group | Microsoft 365 | Administrator security groups of a site collection |
| Group | Microsoft 365 | Member security groups of a site collection |
| Group | Microsoft 365 | Owner security groups of a site collection |
| Group | Microsoft 365 | Visitor security groups of a site collection |
| Group | Microsoft 365 | Group with an access to a Site |
| Sensitivity Label | Microsoft 365 | Sensitivity label of the site |
| User | Microsoft 365 | Admins of a site collection (direct or via security group) |
| User | Microsoft 365 | Members of a site collection (direct or via security group) |
| User | Microsoft 365 | Owners of a site collection (direct or via security group) |
| User | Microsoft 365 | Visitors of a site collection (direct or via security group) |
| User | Microsoft 365 | User with an access to a Site |
| SharePoint Group | SharePoint | |
| SharePoint Group | SharePoint | SharePoint Group with an access to a Site |
| SharePoint Agent | SharePoint | SharePoint agents inside a list |
| SharePoint Agent | SharePoint | SharePoint agents that use this site collection as source. |
| File Sharing | SharePoint | All shared SharePoint files with their sharing information |
| List/Library | SharePoint | All SharePoint lists and libraries |
| File | SharePoint | All SharePoint files stored in a library of a SharePoint site |
| Folder | SharePoint | All SharePoint folders stored in a library of a SharePoint site |
| Site Collection | SharePoint | The SharePoint Site Collections associated to this Hub Site |
| SharePoint Special Group | SharePoint | Special group administrators of a site collection (direct or via security group) |
| SharePoint Special Group | SharePoint | Special group members of a site collection (direct or via security group) |
| SharePoint Special Group | SharePoint | Special group owners of a site collection (direct or via security group) |
| SharePoint Special Group | SharePoint | Special group visitors of a site collection (direct or via security group) |
| Site | SharePoint | All root site and subsites of a SharePoint site collection |
| Channel | Teams | Private team channel related to site collection |
| Team | Teams | The Team this site collection is related if it is connected to a private channel |
| Team | Teams | Team of SharePoint Site collection |
| Community | Viva Engage | All Viva Engage communities in your tenant |
Segments
| Segment | Description |
|---|---|
| Classic Sites | All Site Collections using classic site templates |
| Group Sites | All sites that are connected to an Microsoft 365 Group |
| Sites with external sharing enabled | All sites that have external sharing enabled |
| Sites with more than 50GB | All sites that host more than 50 GB of data |
| Sites without hub sites | All sites that do not have a hub site assigned |
| Site with SharePoint agents | Identifies SharePoint site collections which contain SharePoint agents |
| Unused Sites | Sites that haven't been used for more than 90 days |
Actions
- Add or remove a SharePoint Site Collection Administrator
- Delete SharePoint Site Collection
- Add user to a SharePoint Site
- Remove user from a SharePoint Site
- Remove user from a SharePoint Site Collection
- Set SharePoint Site Collection lock/read only state
- Set Quota for Site Collection
Policies that check this object
| Policy | Severity | Description |
|---|---|---|
| Confidential Site Referenced in Copilot Agent | High | Detects agents connected to SharePoint sites labeled with sensitivity classifications, risking unauthorized data access |
| Unused Classic sites | Low | Shows classic SharePoint sites |
| SharePoint Extranet Sites | Information | Sites without MS Teams where External Sharing is active |
| Classic sites | Information | Shows classic SharePoint sites |
| SharePoint site is inactive for more than 90 days | Medium | Detects SharePoint sites without activity for a defined period, which could impact content accuracy. |
| Site Collections with Subsites | Information | Shows all Site Collections that have more subsites than the root site |
| SharePoint site collection lacks sensitivity label | Medium | Detects SharePoint site collections missing sensitivity labels, increasing data security risks. |
| SharePoint Site collections near storage limit | High | Shows SharePoint Site Collections using more than 90% of their available storage space |
| SharePoint site collections with disabled owners accounts | Low | Shows SharePoint site collections that have any site owner account currently disabled |
| SharePoint site collection is owned by external users | High | Identifies SharePoint site collections where external users are in ownership roles, increasing security risks. |
| SharePoint site collections with less than 2 site owners | Medium | Shows SharePoint site collections that have less than 2 site owners |
| SharePoint Site Collections without any owners | Medium | Shows SharePoint site collections that have no site owner |
| SharePoint site collection contains more than 10 agents | Medium | Detects SharePoint site collections containing more than 10 Copilot agents, leading to management challenges and potential security risks. |
| Site collection is unused with more than 1 GB | Medium | Shows sites which have not been used in last 90 days and are larger than 1 GB |
| Sites that have no Hubsite configured | Information | Shows SharePoint sites, that have not been associated with a SharePoint hub site and thus might be not easily discovered |
| Site Collection is near subsite limit | Low | Shows Site Collections that have nearly reached the Subsite limit of 2000 sites per Site Collection |
| Site Collection is near the List/Library limit | Low | Shows Site Collections that have nearly reached the Subsite limit of 2000 List/Library limit per Site Collection |
| Site Collections has reached the List/Library limit | Medium | Shows Site Collections that have reached the Subsite limit of 2000 List/Library limit per Site Collection |
| Site Collection has reached the subsite limit | Medium | Shows Site Collections that have reached the Subsite limit of 2000 sites per Site Collection |