Monitor reviews

Once a review schedule is active and its cycles are running, follow their progress, inspect single object reviews and take admin actions in Rencore Governance.

Before you begin

• Your Rencore role includes the Read Review permission. Owner, Admin, Contributor and Reader have it. Editing, cloning, triggering or deleting a schedule needs the matching Review permission, which Owner, Admin and Contributor have. See Rencore roles.
• Reviews are part of the Premium and Enterprise Plans.
• You have an active review schedule. See Create a review.

Steps

1. Click Reviews in the navigation.

2. Click the title of a review schedule. Its detail page opens with the header controls (01), the Summary card (02), the Metrics card (03), the Automations card (04) and the cycle grid (05).

   

3. Click a cycle name in the cycle grid. The cycle detail page opens with its Summary card (01), the decision metrics (02) and the object review grid (03).

   

4. Use the column filters to narrow down the object review grid. For example, filter by Decision to find all workspaces marked for deletion, or by Status to see which reviews are still in progress.

   

5. To export object review data, select the rows with the checkboxes and export them.

What you see

Schedule summary card

The schedule’s core configuration at a glance:

Field	Description
Object	Service type being reviewed (e.g., Teams)
Trigger	Manual or Scheduled
Frequency	How often (e.g., "Every 3 Month(s)") or "Manual"
Actions	Icons for all enabled custom automations. Hover for the action name.

Metrics card

How reviews are completed over time:

• Completion count: how many object reviews are completed out of the total for the current or most recent cycle (e.g. “12/83”).
• Completion chart: a 12-month bar chart of the completion rate for each month. The current month is highlighted.

For a new schedule with no cycles yet, the card shows when the first cycle will be created.

Automations card

All automations attached to the review schedule:

• The rejection automation (if configured)
• The expiry follow-up automation (if configured)
• Custom automations with their action names

Click an automation name to open it, or use the ellipsis menu to go to the automation or edit it.

Cycle grid

Below the cards, a grid lists all cycles of the schedule, most recent first:

Column	Description
Review Cycle	Cycle name. Click to open the cycle detail page.
Completion	Progress bar showing completed vs. total object reviews. Hover for exact numbers.
Status	Current cycle status

The cycle status is one of these:

Status	Meaning
Aggregating	The system identifies matching workspaces and creates object reviews. This typically takes a few minutes.
Ongoing	The cycle is active. Reviewers are working through their assigned reviews.
Finished	The cycle due date has passed. All object reviews are closed.
Canceled	An admin stopped the cycle before completion.

Page actions

The page header has:

• The on/off toggle, which works the same as on the dashboard
• The Edit Review button, which opens the schedule in the builder
• The ellipsis menu: Edit, Clone, Trigger (manual reviews only) and Delete

Cycle summary card

The cycle’s configuration and timeline:

Field	Description
Status	Current cycle status
Object	Service type
Trigger	Manual or Scheduled
Actions	Enabled custom automation icons
Start date	When the cycle started
Due date	When the cycle is due

Decision metrics

Tiles that count how the object reviews were resolved:

Tile	Meaning
Reviewed	The reviewer completed the review without selecting a custom action
Rejected	All assigned reviewers declined the review
Unreviewed	No reviewer completed the review (still pending, expired, or in progress)
Custom action tiles	One tile per enabled custom automation, showing how many reviews used that action (e.g., "Archived: 15", "Deleted: 3")

Object review grid

Every workspace included in the cycle:

Column	Description
Name	Workspace name with service icon
Reviewers	All assigned reviewers (avatar stack)
Reviewer	The reviewer who completed the review (empty if not yet reviewed)
Date of review	When the review was completed
Decision	The outcome: Reviewed, Archived, Deleted, Rejected, Unreviewed, or custom action name
Status	Lifecycle state: Pending, In Progress, Completed, Expired, or Canceled

Read the results

After a cycle finishes, use the decision metrics and the object review grid to assess the results:

• A high Unreviewed count means many reviewers did not act before the due date. Consider a longer review duration, better notification emails or reminder communications.
• A high Rejected count means reviewers decline because they feel they are not the right person. Check your reviewer assignment or the workspace ownership.
• Custom action usage shows how often reviewers use actions like Archive or Delete, which is the real governance impact of your reviews.