Built-in actions for Microsoft 365
AI summary
Rencore Governance includes built-in actions for managing Microsoft 365 objects in your inventory, which you can run individually or in bulk. These actions cover user and group management, account administration, subscriptions, and restoration of deleted items. The actions are organized by object type and function.
These are the built-in actionsBuilt-in actionA built-in action is a ready-made operation you run directly on inventory objects without building an automation, for example adding a user to a Team.Read more for Microsoft 365Microsoft 365Microsoft 365 is the Microsoft cloud suite of Teams, SharePoint, OneDrive, Exchange and the Office apps.Read more. You run them on objects you select in the inventory, one at a time or many at once. They are grouped by the kind of object they change.
See the Microsoft 365 inventory reference for the objects these templates work on.
Users, groups and access 20
Who is in the tenant, which groups and roles they hold, and what is shared with whom.
| Action | Description | Applies to |
|---|---|---|
| Set Sensitivity LabelSensitivity labelA sensitivity label is a Microsoft Purview classification, such as Confidential or Internal, that an organization applies to content and to containers such as Teams and SharePoint sites.Read more for a Microsoft 365 GroupMicrosoft 365 groupA Microsoft 365 Group is the membership object behind many Microsoft 365 workspaces.Read more | Runs on the Group objects you select in the inventory. | Group |
| Delete group | Runs on the Group objects you select in the inventory. | Group |
| Delete User Account | Runs on the User objects you select in the inventory. | User |
| Disable User Account | Runs on the User objects you select in the inventory. | User |
| Enable User Account | Runs on the User objects you select in the inventory. | User |
| Add member user to a group | Runs on the User objects you select in the inventory. | User |
Show 14 more actions
| Action | Description | Applies to |
|---|---|---|
| Add owner user to a group | Runs on the User objects you select in the inventory. | User |
| Add group to a group | Runs on the Group objects you select in the inventory. | Group |
| Add user to a group | Runs on the Group objects you select in the inventory. | Group |
| Remove group from a group | Runs on the Group objects you select in the inventory. | Group |
| Remove user from a group | Runs on the Group objects you select in the inventory. | Group |
| Add subscriptions for a user | Runs on the User objects you select in the inventory. | User |
| Add user to a group | Runs on the User objects you select in the inventory. | User |
| Add user to a SharePoint Site | Runs on the User objects you select in the inventory. | User |
| Add user to a Team | Runs on the User objects you select in the inventory. | User |
| Remove user from a group | Runs on the User objects you select in the inventory. | User |
| Remove user from a SharePoint Site | Runs on the User objects you select in the inventory. | User |
| Remove user from a SharePoint Site CollectionSite collectionA site collection is the top-level SharePoint container that holds a root site, its subsites, lists, libraries and files.Read more | Runs on the User objects you select in the inventory. | User |
| Remove user from a Team | Runs on the User objects you select in the inventory. | User |
| Remove subscriptions for a user | Runs on the User objects you select in the inventory. | User |
Usage, activity and costs 2
Who uses what and how often, what it costs, and the spend limits that apply.
| Action | Description | Applies to |
|---|---|---|
| Add subscriptions for a user | Runs on the Subscription objects you select in the inventory. | Subscription |
| Remove subscriptions for a user | Runs on the Subscription objects you select in the inventory. | Subscription |
Deleted, locked and redirected objects 2
Objects that were deleted, locked or moved, so you can restore or clean them up.
| Action | Description | Applies to |
|---|---|---|
| Restore deleted groupDeleted objectWhen you delete a user or a Microsoft 365 group, Microsoft Entra ID keeps it soft-deleted for 30 days.Read more | Runs on the Deleted group objects you select in the inventory. | Deleted group |
| Restore User Account | Runs on the Deleted user objects you select in the inventory. | Deleted user |
Frequently asked questions
Which built-in actions can I run on Microsoft 365 objects?
Which built-in actions can I run on Microsoft 365 objects?24 built-in actions, such as Set Sensitivity Label for a Microsoft 365 Group, Delete group, Delete User Account and 17 more.
Which Microsoft 365 objects do the built-in actions work on?
Which Microsoft 365 objects do the built-in actions work on?Group, User, Subscription, Deleted group and Deleted user.
What is the difference between a built-in action and an automation?
A built-in action is a change you run yourself on objects you select. An automation runs its steps for you.
Which module includes the Microsoft 365 connector?
Which module includes the Microsoft 365 connector?The Microsoft 365 connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.