SharePoint
SharePoint AI summary
The SharePoint connector scans your SharePoint Online environment across 14 object types including sites, libraries, files, and groups. You can use policies to identify governance issues, automations to resolve them, and reports to monitor your SharePoint deployment. The connector also covers SharePoint agents and provides provisioning templates for creating new workspaces.
The SharePoint connector brings SharePoint Online into Rencore Governance, with site collections, sites, lists, libraries, files, folders, file sharing and SharePoint groups. With the AI & Agents module, it also inventories SharePoint agents.
Inventory
The objects Rencore Governance collects for SharePoint, and how to search, segment and extend them.
Policies
Rules that check your inventory and flag violations.
Use cases: Delegate governance by country or subsidiary
Policies 13
Access & sharing
Who can reach what: permissions, guests, external access and sharing.
Use cases: Clean up after leavers, Find and fix oversharing, Govern guests and external users, Prepare your content for Copilot, Recertify access with reviews
Policies 9
- SharePoint extranet sites
- SharePoint file is shared with external users
- SharePoint site collection lacks sensitivity label
- SharePoint site has broken permission inheritance
- SharePoint site collection is owned by external users
- SharePoint file is shared with inactive external user
- SharePoint subsite has unique permissions
- SharePoint agent references confidential site without approval
- SharePoint agent is not approved
Sprawl & lifecycle
Find inactive, ownerless and unused objects and clean them up.
Use cases: Archive or delete inactive workspaces, Clean up after leavers, Govern AI agents, Keep every workspace owned, Manage storage and file versions
Licences & costs
Licence use and costs inside your connectors, for example unused licences.
Use cases: Manage storage and file versions
Policies 2
AI governance
CopilotMicrosoft 365 CopilotMicrosoft 365 Copilot is the AI assistant in the Microsoft 365 apps. Rencore Governance covers it with the Copilot connector, part of the AI & Agents module.Read more, agents and AI services: what they can reach and how to govern them.
Use cases: Govern AI agents, Prepare your content for Copilot
Reports
Create, share and export reports on your inventory.
Use cases: Delegate governance by country or subsidiary, Report and prove compliance
Reviews
Reviews: who reviews which workspaces, how review cyclesReviewA Review is a recurring or one-off check in which workspace owners confirm who has access to their Microsoft 365 workspaces, directly in the Rencore Teams App.Read more run and what happens to the results.
Use cases: Find and fix oversharing, Recertify access with reviews
Automations 5
Reviews 1
Provisioning
Requests for new workspaces, the templates behind them and their approval.
Use cases: Provision governed workspaces
Automation actions 1
Automation
AutomationsAutomationAn automation is a workflow Rencore Governance runs on inventory objects when a trigger fires.Read more and the actions they run, by hand or when a policy finds a violation.
Use cases: Archive or delete inactive workspaces, Connect governance to your ticket system
Automations 4
Built-in actions 19
- Add or remove a SharePoint Site Collection Administrator
- Add or remove a SharePoint Site Collection Administrator
- Delete SharePoint Site Collection
- Remove SharePoint file versions
- Restore Site Collection from recycle bin
- Add user to a SharePoint Site
- Archive or unarchive a SharePoint file
- Remove document sharing
Show 11 more
- Remove document sharing
- Remove document sharing
- Remove user from a SharePoint Site
- Remove user from a SharePoint Site Collection
- Restore broken inheritance for SharePoint File
- Restore broken inheritance for SharePoint Folder
- Restore broken inheritance for SharePoint List
- Restore broken inheritance for SharePoint Site
- Set SharePoint Site Collection lock/read only state
- Set Quota for Site Collection
- Unlock SharePoint Site Collection
Automation actions 40
- Add or remove a File SharePoint Group with certain permission
- Add or remove a Folder SharePoint Group with certain permission
- Add or remove a List SharePoint Group with certain permission
- Add or remove a SharePoint File Group with certain permission
- Add or remove a SharePoint File User with certain permission
- Add or remove a SharePoint Folder Group with certain permission
- Add or remove a SharePoint Folder User with certain permission
- Add or remove a SharePoint List Group with certain permission
Show 32 more
- Add or remove a SharePoint List User with certain permission
- Add or remove a SharePoint Site Collection Administrator
- Add or remove a SharePoint Site Collection Group with certain permission
- Add or remove a SharePoint Site Collection User with certain permission
- Add or remove a SharePoint Site Group with certain permission
- Add or remove a SharePoint Site User with certain permission
- Add or remove a Site Collection SharePoint Group with certain permission
- Add or remove a Site SharePoint Group with certain permission
- Add or remove a User from a SharePoint group
- Add or remove group from/to a SharePoint File sharing
- Add or remove link from/to a SharePoint File sharing
- Add or remove user from/to a SharePoint File sharing
- Archive a Site
- Archive or unarchive a SharePoint file
- Change Display Name of a Site Collection
- Delete SharePoint Site Collection
- Remove Group Direct Access from SharePoint File
- Remove SharePoint file versions
- Remove Sharing Link from SharePoint File
- Remove User Direct Access from SharePoint File
- Remove a User from a SharePoint Site Collection
- Remove document sharing
- Restore SharePoint File broken inheritance
- Restore SharePoint Folder broken inheritance
- Restore SharePoint List broken inheritance
- Restore SharePoint Site broken inheritance
- Restore Site Collection from recycle bin
- Set SharePoint Site Collection lock/read only state
- Set quota for SharePoint Site Collection
- Unarchive a Site
- Unlock SharePoint Site Collection
- Update SharePoint site member role
How-to guides
- Inventory guides (18 pages)
- Policies guides (15 pages)
- Reports guides (11 pages)
- Reviews guides (6 pages)
- Provisioning guides (10 pages)
- Automation guides (21 pages)
Permissions and consent
Frequently asked questions
Can Rencore Governance govern SharePoint Online?
Can Rencore Governance govern SharePoint Online?Yes. Rencore Governance inventories your site collections down to files and sharing, checks them with policies for sharing, ownership, storage and limits, and runs actions such as restoring broken inheritance, setting a quota or removing a sharing link.
Does Rencore Governance cover SharePoint agents?
Does Rencore Governance cover SharePoint agents?Yes, with the AI & Agents module. SharePoint agents are then part of the inventory. Policies flag agents that are not approved, agents that reference a confidential site without approval and agents that use an outdated site collection or list.
Which permissions does the SharePoint connector need?
Which permissions does the SharePoint connector need?Rencore Governance reads SharePoint through application permissions you consent to in Microsoft Entra ID. The connector's Permissions and consent section links every Microsoft Permissions entry that covers SharePoint.
What does Rencore Governance cover for SharePoint?
What does Rencore Governance cover for SharePoint?14 object types, 32 policies, 9 automations and 19 built-in actions.
Which module includes the SharePoint connector?
Which module includes the SharePoint connector?The SharePoint connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.
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