SharePoint

After the first scan, check the inventory, turn on a first set of policies, fix one violation and add a first automation and dashboard.

Inventory Policies Automation Dashboards Teams Microsoft 365

Find SharePoint sites nobody has used for months, ask the owners if they still need them, and set the unused ones to read-only or archive them.

Find accounts of people who left, with the licenses, workspaces and OneDrive content they still hold, and remove their access with actions or an automation.

Automation Microsoft 365 Entra ID Teams OneDrive Copilot

Find old, unused and trivial files in SharePoint and OneDrive before a Copilot rollout, then archive the files or the Teams and sites that hold them.

Automation OneDrive Teams

Find Copilot Studio agents without an active owner or with no use for months, then give them a new owner, quarantine them or delete them.

Policies Copilot Studio

Find files, sites and Teams that are shared beyond their audience with a report and policies, then remove the sharing or let the owners clean it up.

Policies OneDrive Teams

Find guest accounts that have not signed in for months or never accepted their invitation, then disable them or remove them from your workspaces.

Policies Microsoft 365 Teams

Find SharePoint sites, Teams and Microsoft 365 groups with a missing or wrong sensitivity label, and set the right label on Microsoft 365 groups.

Policies Microsoft 365 Teams

See SharePoint and OneDrive storage against quota, get a violation before a site or OneDrive is full, and warn the owners or change the quota.

Policies OneDrive

Find Teams, groups and SharePoint sites with no owner, one owner or only disabled owners, then add an owner or ask someone to take over the workspace.

Policies Teams Microsoft 365

An automation action that deletes older versions of a SharePoint file, keeping the current version plus the number of major and minor versions you choose.

Build a report that shows who last changed each SharePoint or OneDrive file and when, as of the last scan, for a site, a library or a person.

Reports OneDrive

A SharePoint scan could not read a site icon because policies or configuration on the tenant deny access to it.

A Microsoft Graph bug stops the scan of a SharePoint site collection with more than 12 subsites. How to fix it by moving subsites.

Rencore Governance splits SharePoint and OneDrive scans into base jobs and files and folders jobs, and adds a new app for OneDrive files.

Scanning OneDrive

Find Teams, sites and communities nobody uses anymore, ask the owners whether they are still needed, and archive or delete the rest.

Sprawl & Lifecycle Automation Teams Viva Engage

Find what people who left still own or hold, such as Teams, sites, OneDrives and licenses, and hand it over or remove it.

Sprawl & Lifecycle Access & Sharing Microsoft 365 Entra ID Teams OneDrive Copilot

Open a ticket in ServiceNow or another ticket system, or start a Power Automate flow, when a policy finds a violation or an automation runs.

Automation Teams Microsoft 365

Give a country, subsidiary or business unit its own view of the tenant, with admins who see and act only inside their scope.

Settings Policies Reports Microsoft 365 Teams

Find files, sites and Teams that are shared more widely than they should be, and remove the sharing or ask the owners to clean it up.

Access & Sharing Reviews OneDrive Teams

Know every Copilot Studio and SharePoint agent, find the ones without an owner, the stale ones and the ones that answer from public websites, and clean them up.

AI Governance Sprawl & Lifecycle Copilot Studio Copilot Claude Enterprise ChatGPT Enterprise

See every guest in your tenant, find the ones who are inactive or never accepted their invitation, and remove their access.

Access & Sharing Microsoft 365 Teams

Find Teams, sites and groups with no owner, one owner or only disabled owners, and get a second owner in place.

Sprawl & Lifecycle Teams Microsoft 365

See storage use against quota for every site and OneDrive, get warned before a quota is full, and trim old file versions.

Licences & Costs Sprawl & Lifecycle OneDrive

Before you roll out Copilot, find the sites and files that are shared too widely, have no sensitivity label, or are old and unused.

AI Governance Access & Sharing OneDrive Copilot

Let users request new Teams and sites from approved templates, with naming rules, business metadata and an approval step.

Provisioning Teams

Ask workspace owners on a schedule to confirm who still needs access, and remove the people who do not.

Reviews Access & Sharing Teams Microsoft 365 Viva Engage

Show auditors and management what is in your tenant and how well it follows your policies, with reports, dashboards and exports.

Reports Dashboards Teams OneDrive Exchange Microsoft 365 Entra ID

A review of every Site Collection. The SharePoint review template "Access review for site collections" in Rencore Governance.

The inventory objects that members of the built-in All services team can see in Rencore Governance, grouped by connector.

Settings Azure Entra ID Microsoft Foundry ChatGPT Enterprise Claude Enterprise Copilot Copilot Studio Exchange Microsoft 365 OneDrive Planner Power Apps Power Automate Power BI Teams Viva Engage

Identifies SharePoint agents which have been approved. The SharePoint segment "Approved SharePoint agents" in Rencore Governance.

The 41 actions Rencore Governance automations can run on SharePoint, with a description and category for each.

The 9 automation templates Rencore Governance provides for SharePoint, with what each one does and the objects it applies to.

The 19 built-in actions you can run on SharePoint objects in Rencore Governance, with what each one does and the objects it applies to.

Shows classic SharePoint sites. The built-in SharePoint policy "Classic sites": what it detects and the rule behind it.

All Site Collections using classic site templates. The SharePoint report "Classic sites" in Rencore Governance.

All Site Collections using classic site templates. The SharePoint segment "Classic sites" in Rencore Governance.

The Communication site provisioning template for SharePoint in Rencore Governance.

All deleted SharePoint site collections. Properties, relations and actions of the Deleted site collection object in the SharePoint inventory.

Shows SharePoint File Sharings file sharings which have reached their expiration date. SharePoint segment.

Selects every User that has SharePoint Site Collection Owners. The SharePoint segment "External access" in Rencore Governance.

All SharePoint files stored in a library of a SharePoint site. Properties, relations and actions of the File object in the SharePoint inventory.

All shared SharePoint files with their sharing information. Properties, relations and actions of the File sharing object in the SharePoint inventory.

All SharePoint folders stored in a library of a SharePoint site. Properties, relations and actions of the Folder object in the SharePoint inventory.

All sites that are connected to an Microsoft 365 Group. The SharePoint report "Group sites" in Rencore Governance.

All sites that are connected to an Microsoft 365 Group. The SharePoint segment "Group sites" in Rencore Governance.

Large lists with many files can slow down scan duration and may require an add-on. The SharePoint report "Large SharePoint lists" in Rencore Governance.

All SharePoint lists and libraries. Properties, relations and actions of the List/library object in the SharePoint inventory.

All locked SharePoint site collections. Properties, relations and actions of the Locked site collection object in the SharePoint inventory.

Selects every User that has any SharePoint Site Collection Members. The SharePoint segment "My membership" in Rencore Governance.

Selects every User that has any SharePoint Site Collection Owners. The SharePoint segment "My ownership" in Rencore Governance.

Properties, relations, segments and actions of the PnP template object in the SharePoint inventory of Rencore Governance.

The 32 built-in policies Rencore Governance provides for SharePoint, with what each one checks, its severity and its category.

All SharePoint Site Collections with renamed urls. Properties, relations and actions of the Redirected site collection object in the SharePoint inventory.

The 9 report templates Rencore Governance provides for SharePoint, with the filter, chart type and object of each one.

The 14 segments that come with SharePoint in Rencore Governance, with the rule and the object each one selects.

The 14 object types Rencore Governance collects for SharePoint, with what each one holds and how many properties it has.

The inventory objects that members of the built-in SharePoint team can see in Rencore Governance, grouped by connector.

Settings Microsoft 365

SharePoint site template codes are created by Microsoft, which publishes no official list of them. You can look up which template a site uses and what its code…

Archiving a team has no relation to the lock state of the related SharePoint Site Collection, so Rencore Governance does not show it as locked.

Inventory Teams

A classic site is a SharePoint site built on the older classic experience, with classic pages and lists instead of modern ones.

When you delete a user or a Microsoft 365 group, Microsoft Entra ID keeps it soft-deleted for 30 days. In that time you can restore it with its memberships.

Inventory Microsoft 365 Teams

Files & Folders is an add-on that adds metadata for all SharePoint, OneDrive and Loop files and folders to the inventory. It is included in the Enterprise Plan…

Inventory OneDrive

SharePoint sites, lists, folders and files inherit their permissions from their parent by default. When inheritance is broken, the item gets unique permissions…

A permission level is a named set of SharePoint permissions, such as Full Control, Edit or Read, that you grant to a user or a SharePoint group.

SharePoint is the Microsoft 365 service for intranet sites, document libraries and file sharing. Rencore Governance covers it with the SharePoint connector…

A SharePoint agent is an AI agent that helps users find information and insights on SharePoint sites and document libraries. It answers each user from the…

A SharePoint group is a set of users defined in a SharePoint site and given a permission level, such as the Owners, Members or Visitors group of the site.

A sharing link is a link in SharePoint or OneDrive that grants access to a file or folder, sometimes to people outside your organization.

Access & Sharing OneDrive

A site collection is the top-level SharePoint container that holds a root site, its subsites, lists, libraries and files. In Rencore Governance it is a root…

A storage limit, or quota, caps how much space a SharePoint site or a OneDrive can use from the storage of your tenant.

Sprawl & Lifecycle OneDrive

A subsite is a site created under another SharePoint site in the same site collection. It is the older way to structure SharePoint, before flat sites joined by…

Version history keeps earlier versions of each file in a SharePoint or OneDrive library. Every stored version counts against the storage limit of the site.