SharePoint special group

Last updated Oct 17, 2026 Inventory

AI summary

SharePoint special groups are used to grant access to SharePoint content for specific users. Rencore Governance scans these groups at intervals you configure (daily through monthly) and tracks properties such as creation date, display name, and risk scores. You can explore relationships to users, site collections, and sites to see what administrative, member, owner, and visitor permissions each group holds.

This is a special group for SharePoint which is used to give access to content in SharePoint to special group of users

Part of the SharePoint inventory.

In Rencore Governance

Scan settings

Default scanning interval	Allowed scanning intervals	Data removal during incremental scan
Monthly	Daily, Weekly, Bi-Weekly, Monthly, Never, Initial	No

Properties

Property	Type	Description	Automation placeholder
Initially Scanned	DateTime	Shows when this object was initially found in a scan.	`{{SharePointSpecialGroup.CreatedTime}}`
Description	String	Description of a SharePoint Special Group.	`{{SharePointSpecialGroup.Description}}`
Display Name	String		`{{SharePointSpecialGroup.DisplayName}}`
Last scan update	DateTime	Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change.	`{{SharePointSpecialGroup.LastModifiedTime}}`
Risk Score	Int32	Stores risk score	`{{SharePointSpecialGroup.RiskScore}}`
Risk Score Update	DateTime	Stores risk score update	`{{SharePointSpecialGroup.RiskScoreLastUpdate}}`
Risk Score Value	String	Stores risk score value like Low_Low	`{{SharePointSpecialGroup.RiskScoreValue}}`
Role	Directory role	Entra ID directory role which is related to the SharePoint Special Group	`{{SharePointSpecialGroup.Role}}`
Role name	String		`{{SharePointSpecialGroup.RoleName}}`

Relations

Relation	Connector	Description
Directory role	Entra ID	All directory roles registered in Entra ID
User	Microsoft 365	Users of a sharePoint special group
Site collection	SharePoint	Site collections in which special group is administrator (direct or via security group)
Site collection	SharePoint	Site collections in which special group is member (direct or via security group)
Site collection	SharePoint	Site collections in which special group is owner (direct or via security group)
Site collection	SharePoint	Site collections in which special group is visitor (direct or via security group)
Site	SharePoint	Sites in which special group is member (direct or via security group)
Site	SharePoint	Sites in which special group is owner (direct or via security group)
Site	SharePoint	Sites in which special group is visitor (direct or via security group)

Segments

This object does currently not have any segments.

Actions

This object does currently not have any actions.

Frequently asked questions

What is the SharePoint special group object in Rencore Governance?

This is a special group for SharePoint which is used to give access to content in SharePoint to special group of users. SharePoint special group is an object type in the SharePoint inventory of Rencore Governance.

Which properties does Rencore Governance collect for SharePoint special group?

Rencore Governance collects 9 properties for SharePoint special group, such as Initially Scanned, Description, Display Name and 6 more.

How often is SharePoint special group scanned?

By default monthly. You can change the scan interval of SharePoint special group objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which module includes the SharePoint connector?

The SharePoint connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.

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