Recertify access with reviews
AI summary
The Reviews feature lets workspace owners regularly confirm that the right people have access to their Teams, SharePoint, and other Microsoft 365 resources. You set up review cycles with manual or scheduled triggers, where owners check and remove access as needed. Compliance and audit teams use this to document regular access verification across workspaces.
Have owners confirm, on a schedule, that the right people hold access to their workspaces. In the Rencore Teams App they check access, remove people who no longer need it and submit.
Applies to
Owners check owners, members, site access and file access.
Who it is for: compliance teams and internal audit who need proof of regular access checks, and the IT governance lead who runs them.
Steps
- Read how Reviews work: review schedulesReviewA Review is a recurring or one-off check in which workspace owners confirm who has access to their Microsoft 365 workspaces, directly in the Rencore Teams App.Read more, cycles and object reviews.
- Create a review. Choose a manual or scheduled trigger, the service type, the reviewers and the review steps.
- Decide what happens when nobody answers or every reviewer rejects. Set this up in review automations.
- Owners start a review in the Rencore Teams AppRencore Teams AppThe Rencore Teams App (formerly Rencore Nova) brings Rencore Governance into Microsoft Teams for the people who own and use workspaces.Read more and can continue it later.
- Follow progress with monitoring reviews and the review dashboard. Stop a review cycle if you need to.
Reviews replace the older Access feature, which is deprecated.
Policy templates
A review does not need a policy. To choose which workspaces to review first, these templates help:
- Teams policies: Teams with external users, Teams with inactive external users.
- Microsoft 365 policies: Groups with external users, Groups with external owners.
Limits
- Reviews cover Microsoft 365 groupsMicrosoft 365 groupA Microsoft 365 Group is the membership object behind many Microsoft 365 workspaces.Read more, TeamsMicrosoft TeamsMicrosoft Teams is the Microsoft 365 app for chat, meetings and team collaboration.Read more, Viva Engage communitiesViva Engage communityA Viva Engage community is a group in Viva Engage where people share posts, files and events around a team, project or interest.Read more and SharePoint sites.
- Security groupsSecurity groupA security group is a Microsoft Entra group that gives a set of users access to resources.Read more, Power BI workspaces, OneDriveOneDriveOneDrive is the personal file storage of each Microsoft 365 user. The OneDrive connector of Rencore Governance, part of the Digital Workplace module, inventories every OneDrive with its files, folders and file sharing.Read more sharing and admin roles cannot be reviewed. Guests and sharing linksSharing linkA sharing link is a link in SharePoint or OneDrive that grants access to a file or folder, sometimes to people outside your organization.Read more are reviewed as part of a workspace, not as objects of their own.
- Reviewers are owners or users you name. They cannot be chosen by manager or by an Entra IDMicrosoft Entra IDMicrosoft Entra ID, formerly Azure Active Directory, is the Microsoft identity service behind every Microsoft 365 tenant.Read more role.
- A review window is at most 30 days.
Frequently asked questions
Which types of workspaces can I review for access?
Reviews cover Microsoft 365 groups, Teams, Viva Engage communities and SharePoint sites. Security groups, Power BI workspaces, OneDrive sharing and admin roles cannot be reviewed.
Can I pick reviewers by manager or by Entra ID role?
Can I pick reviewers by manager or by Entra ID role?No. Reviewers are owners or users you name. They cannot be chosen by manager or by an Entra ID role.
How long can a review window last?
A review window is at most 30 days. Owners can start a review in the Rencore Teams App and continue it later.
Do I need a policy before I create a review?
No. A review does not need a policy. Policy templates such as Teams with external users or Groups with external owners can help you choose which workspaces to review first.
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