Reports for SharePoint
AI summary
SharePoint report templates filter different object types and display results as charts or lists to help you monitor your environment. Reports cover topics including unused sites, site collections, external sharing status, storage usage, and file inventory. Open a template to view its filters, chart settings, and the specific objects it reports on.
These are the report templatesReportA report is a saved query over the inventory that Rencore Governance shows as a chart, list, table or KPI, for example unused SharePoint site collections larger than 1 GB.Read more for SharePoint, grouped by topic. Each template filters one kind of object and shows the result as a chart or a list. Open a template for its filter, its chart settings and the object it reports on.
See the SharePoint inventory reference for the objects these reports show.
Licenses and costs 1
Licenses, spend and storage that cost money without being used.
| Report | Description | Chart | Reports on |
|---|---|---|---|
| Unused SharePoint site collections with more than 1 GB Recommended | Shows sites which have not been used in last 90 days and are larger than 1 GB. | Bar chart | Site collection |
Other 8
Templates without a category in the product.
| Report | Description | Chart | Reports on |
|---|---|---|---|
| Classic sites | All Site CollectionsSite collectionA site collection is the top-level SharePoint container that holds a root site, its subsites, lists, libraries and files.Read more using classic siteClassic siteA classic site is a SharePoint site built on the older classic experience, with classic pages and lists instead of modern ones.Read more templates. | List | Site collection |
| Group sites | All sites that are connected to an Microsoft 365 GroupMicrosoft 365 groupA Microsoft 365 Group is the membership object behind many Microsoft 365 workspaces.Read more. | List | Site collection |
| Large SharePoint lists | Large lists with many files can slow down scan duration and may require an add-on. | Column chart | List/library |
| Sites with external sharing enabled | All sites that have external sharingSharing linkA sharing link is a link in SharePoint or OneDrive that grants access to a file or folder, sometimes to people outside your organization.Read more enabled. | List | Site collection |
| Sites with more than 50GB | All sites that host more than 50 GB of data. | List | Site collection |
| Sites without hub sites | All sites that do not have a hub site assigned. | List | Site collection |
Show 2 more reports
| Report | Description | Chart | Reports on |
|---|---|---|---|
| Total number of SharePoint files | Total number of SharePoint Files. | Bar chart | List/library |
| Unused sites | Sites that haven't been used for more than 90 days. | List | Site collection |
Frequently asked questions
How many report templates does Rencore Governance provide for SharePoint?
How many report templates does Rencore Governance provide for SharePoint?9 report templates, such as Unused SharePoint site collections with more than 1 GB, Classic sites and 7 more.
How are the SharePoint reports grouped?
How are the SharePoint reports grouped?By category: Licenses and costs and Other.
Which chart types do the SharePoint report templates use?
Which chart types do the SharePoint report templates use?Bar chart, list and column chart.
Which SharePoint reports are recommended?
Which SharePoint reports are recommended?Unused SharePoint site collections with more than 1 GB.
Which module includes the SharePoint connector?
Which module includes the SharePoint connector?The SharePoint connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.