Track Copilot Studio agent consumption

Watch what your Copilot Studio pay-as-you-go Plans consume, and find out before the Microsoft invoice when a Plan goes over its limit.

Before you begin

• Your Rencore role needs the permissions to create reports, policies and automations. See Rencore roles.
• Copilot Studio is connected. See Copilot Studio.
• Cost data comes from the Azure scan, not from the Copilot Studio scan. Grant the Azure consent and assign the Reader role on the Azure Subscriptions that hold the pay-as-you-go Plans. Without it, “Daily Costs” shows no data.
• Your tenant uses a Copilot Studio pay-as-you-go Plan. Without one, the cost reports stay empty.

Steps

Report the consumption

1. Go to Reports > Add Report.
2. In the “Report Template Library”, filter by the service Copilot Studio and choose:
   • “Current Month Copilot PAYG Costs by Billing Plan”
   • “Copilot PAYG Cost Analysis - 30 Days” or “Copilot PAYG Cost Analysis - Last Month”
   • “Weekly Agent Usage Analytics - 90 Days”, for the conversation volume per agent
3. Save the reports and add them to a dashboard for the people who own the budget.

Get a violation when a Plan goes over its limit

1. Go to Policies > Policy Options ([…]) > Create Policy.
2. Choose PAYG Plan Limit Exceeded - 7 Days. It flags pay-as-you-go Plans whose billing amount goes over 250 within 7 days.
3. On the “Logic” screen, change the amount and the period to your own limit, then save. See Create a Policy from a Template.
4. Add Autonomous Copilot Agent with Scheduled Trigger to find agents that run on a schedule and can build up cost without anyone starting them.

Act on the spend

Create a Custom Automation with the trigger “on policy violation” and the policy from the step above:

• “Send email” tells the Plan owner or your finance contact.
• For agents that cause the spend, “Quarantine or release a Copilot Studio agent” stops the agent from answering until you release it. Try it on one agent with a manual trigger before you connect it to the policy.

What you see

The reports show the cost per pay-as-you-go Plan for each period. The policy shows a violation for every Plan over your limit, and the automation runs for each new violation.

Limits

• Cost is reported per pay-as-you-go Plan. Microsoft does not bill per agent, so use the conversation volume per agent to see which agents consume the most.
• Rencore Governance does not cap or throttle consumption. The hard limit is set in Microsoft billing.
• Rencore Governance cannot unpublish an agent. Quarantine is the way to stop it.