Policies for Teams
AI summary
Check your Teams against policy templates organized into six categories: Security, Guests and external access, Leavers, Clean-up, Adoption, and Operations. Each template flags violations with severity levels to help you prioritize. Start with templates marked Recommended for the most important checks.
These are the policy templatesPolicyA policy is a governance rule that Rencore Governance checks against your inventory, for example Teams without owners.Read more for TeamsMicrosoft TeamsMicrosoft Teams is the Microsoft 365 app for chat, meetings and team collaboration.Read more, grouped by what they look for. Each template checks one kind of object and flags every item that breaks the rule. The severity shows how serious a violation is; a Recommended pill marks the templates Rencore recommends you start with.
See the Teams inventory reference for the objects these templates work on.
Security 2
Risky settings, weak credentials and access that is wider than it should be.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| Public Teams | Shows public teams. | Information | Team |
| Team contains Copilot agent and external members | Detects Team where a Copilot agentCopilot Studio agentA Copilot Studio agent is an AI agent someone built in Microsoft Copilot Studio.Read more is installed and external usersExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more are present, posing security concerns. | High | Team |
Guests and external access 3
Guests, external users and content shared outside your organization.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| Shared channels with external access | All Shared Channels that have external user access. | Medium | Channel |
| Teams with inactive external users | Shows teams with external members that have not logged in for more than 6 month. | Information | Team |
| Teams with external users Recommended | Shows all Teams that have external users/guests. | Low | Team |
Leavers 2
What people who left, or whose accounts are disabled, still own or hold.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| Teams with a disabled owner account Recommended | Shows Teams that have at least one disabled owner account. | Medium | Team |
| Teams with only disabled owner accounts Recommended | Shows Teams where all owners have disabled accounts. | Medium | Team |
Clean-up 3
Inactive, empty, ownerless or outdated objects you can archive or delete.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| Teams with very few users Recommended | Shows Teams which has 1 or 2 users. | Medium | Team |
| Inactive teams | Shows teams with no message posted in last 6 month and no SharePoint content modified in last 6 month. | Medium | Team |
| Teams without owners | Shows Teams teams without any owners. | Medium | Team |
Adoption 1
How well people use the tools you have rolled out.
Operations 11
Day-to-day hygiene: naming, ownership, settings and configuration.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| Teams with private channels Recommended | Shows Teams with private channelsPrivate channelA private channel is a Microsoft Teams channel that only some members of the team can see.Read more. | Information | Team |
| Teams with many channels | Shows Teams that have more than a certain number of channels (default 50). | Information | Team |
| Teams that use forbidden/misleading words in display name Recommended | Shows Teams that use forbidden/misleading words in the team display name. | Low | Team |
| Teams that reach the 200 channel limit Recommended | Shows Teams that have more than 180 channels. | Medium | Team |
| Teams with very few owners Recommended | Shows Teams which have 1 or no owner. | High | Team |
| Teams with many users Recommended | Shows Teams with a number of users that exceeds a threshold (default 50 users). | High | Team |
Show 5 more policies
| Policy | Description | Severity | Checks |
|---|---|---|---|
| Teams that reach the 100 owner limit Recommended | Shows Teams that have more than 80 owners. | Medium | Team |
| Shared channels without owners | All Shared Channels that have no owners. | Medium | Channel |
| Teams with less than 2 owners | Shows Teams teams with less than 2 owners. | Medium | Team |
| Teams with many owners | Shows Teams that have more than a certain number of owners (default 10). | Low | Team |
| Teams that use prohibited words in the name or description | Shows teams that use a list of prohibited words in the name or description. | High | Team |
Frequently asked questions
How many built-in policies does Rencore Governance provide for Teams?
How many built-in policies does Rencore Governance provide for Teams?22 built-in policies, such as Teams with a disabled owner account, Teams with private channels and 20 more.
How are the Teams policies grouped?
How are the Teams policies grouped?By category: Security, Guests and external access, Leavers, Clean-up, Adoption and Operations.
Which Teams policies are recommended?
Which Teams policies are recommended?Teams with a disabled owner account, Teams with private channels, Teams that use forbidden/misleading words in display name and 7 more.
Which module includes the Teams connector?
Which module includes the Teams connector?The Teams connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.