Teams with very few users
AI summary
Teams with one or two members are often tests or duplicates that create unnecessary Microsoft 365 infrastructure, including a group, SharePoint site, and mailbox. A governance rule identifies these teams so you can review them with owners and decide whether to archive or delete them.
What it detects
Shows TeamsMicrosoft TeamsMicrosoft Teams is the Microsoft 365 app for chat, meetings and team collaboration.Read more which has 1 or 2 users.
Why it matters
A team with one or two members is often a test, a duplicate or something a group chat would do as well. Every team also creates a Microsoft 365 groupMicrosoft 365 groupA Microsoft 365 Group is the membership object behind many Microsoft 365 workspaces.Read more, a SharePoint site and a mailbox, which add to the clutter. Ask the owners whether the team is needed, then archive or delete it.
The rule
Every Team that has less than or equal 2 Teams Members
In Rencore Governance
Details
| Applies to | Team |
|---|---|
| Connector | Teams |
| Severity | Medium |
| Category | Sprawl |
| Recommended | Yes |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Team objects:
- Teams with a disabled owner account (Medium)
- Teams with private channels (Information)
- Teams with many channels (Information)
- Teams that use forbidden/misleading words in display name (Low)
- Teams with only disabled owner accounts (Medium)
- Teams that reach the 200 channel limit (Medium)
- Teams with very few owners (High)
- Teams with many users (High)
- Teams that reach the 100 owner limit (Medium)
- Inactive teams (Medium)
- Teams with inactive external users (Information)
- New Teams (Information)
- Public Teams (Information)
- Team contains Copilot agent and external members (High)
- Teams with external users (Low)
- Teams with less than 2 owners (Medium)
- Teams with many owners (Low)
- Teams without owners (Medium)
- Teams that use prohibited words in the name or description (High)
Frequently asked questions
What does the Teams with very few users policy detect?
What does the Teams with very few users policy detect?The Teams with very few users policy shows Teams which has 1 or 2 users.
Which objects does the Teams with very few users policy check?
Which objects does the Teams with very few users policy check?The Teams with very few users policy checks Team objects from the Teams inventory and reports each one that matches its rule as a violation.
How severe is a violation of the Teams with very few users policy?
How severe is a violation of the Teams with very few users policy?Violations of the Teams with very few users policy have Medium severity. The policy is in the Sprawl category.
Which module includes the Teams with very few users policy?
Which module includes the Teams with very few users policy?The Teams with very few users policy comes with the Teams connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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