Private M365 group
AI summary
The Private M365 group template creates private Microsoft 365 groups through an approval process. Requests go to designated approvers, and Rencore Governance creates the group only after approval, with email notifications sent to the requester at each stage. You can customize the template's settings and email messages using data from the requester's profile, including name, department, manager information, and custom attributes.
The Private M365 groupMicrosoft 365 groupA Microsoft 365 Group is the membership object behind many Microsoft 365 workspaces.Read more template creates a Microsoft 365 group in Microsoft 365Microsoft 365Microsoft 365 is the Microsoft cloud suite of Teams, SharePoint, OneDrive, Exchange and the Office apps.Read more, using the settings, approval and emails below.
What it creates
Template for a private M365 group.
Each approved request creates a Microsoft 365 group.
When to use it
Use it when people need a private Microsoft 365 group.
Settings
The template starts with these defaults.
| Setting | Default |
|---|---|
| Visibility | Private |
| Minimum owners | 1 |
| Requester becomes an owner | Yes |
| Requester can change owners | Yes |
| Requester can change members | Yes |
Approval and emails
When someone submits a request with this template:
- The requester gets an email that the request was received.
- The request goes to the approvers. Rencore Governance creates nothing until someone approves it.
- Rencore Governance creates a Microsoft 365 group.
- The requester gets an email that the group was created.
- If the request is declined, the requester gets an email saying so.
- Approval step: On
- Approvers: None set
- Every approver must approve: No, one approval is enough
- Reminders: Off
- Cancel on timeout: Off
The request carries details about the requester that you can use as data placeholdersData placeholderA data placeholder is a field in double curly braces, such as {{reviewers.names}}, that Rencore Governance fills with real data when it sends a message.Read more in the emails and the approval: Requester Name, Requester Email, Requester Department, Requester Country, Requester UserId, Requester Job Title, Requester Manager UserId, Requester Manager Name, Requester Manager Email, Requester State or Province, Requester Usage Location, Requester Company, Requester Email Domain, Requester Preferred Data LocationData centerThe data center is the Microsoft Azure region where Rencore Governance stores all data of a Workspace.Read more, Requester Extension Attribute 1, Requester Extension Attribute 2, Requester Extension Attribute 3, Requester Extension Attribute 4, Requester Extension Attribute 5, Requester Extension Attribute 6, Requester Extension Attribute 7, Requester Extension Attribute 8, Requester Extension Attribute 9, Requester Extension Attribute 10, Requester Extension Attribute 11, Requester Extension Attribute 12, Requester Extension Attribute 13, Requester Extension Attribute 14, Requester Extension Attribute 15, Requester Manager State or Province, Requester Manager Usage Location, Requester Manager Company, Requester Manager Email Domain, Requester Manager Preferred Data Location, Requester Manager Extension Attribute 1, Requester Manager Extension Attribute 2, Requester Manager Extension Attribute 3, Requester Manager Extension Attribute 4, Requester Manager Extension Attribute 5, Requester Manager Extension Attribute 6, Requester Manager Extension Attribute 7, Requester Manager Extension Attribute 8, Requester Manager Extension Attribute 9, Requester Manager Extension Attribute 10, Requester Manager Extension Attribute 11, Requester Manager Extension Attribute 12, Requester Manager Extension Attribute 13, Requester Manager Extension Attribute 14, Requester Manager Extension Attribute 15.
Make it your own
Pick this template in the Provisioning Template LibraryProvisioning templateA provisioning template defines how a new Microsoft 365 workspace is created through Rencore Governance.Read more and change its settings, or start your own template from it. See Create your own provisioning templates.
Details
| Connector | Microsoft 365 |
|---|---|
| Status | Generally available |
| Recommended | Yes |
| All templates | Provisioning Templates |
Frequently asked questions
What does the private M365 group provisioning template create?
What does the private M365 group provisioning template create?Each approved request creates a Microsoft 365 group in Microsoft 365. Template for a private M365 group.
Does the private M365 group template need approval?
Does the private M365 group template need approval?Yes. The template has an approval step.
Which settings does the private M365 group template start with?
Which settings does the private M365 group template start with?Visibility: Private; Minimum owners: 1; Requester becomes an owner: Yes.
Can I change the private M365 group template?
Can I change the private M365 group template?Yes. Pick it in the Provisioning Template Library and change its settings, or start your own template from it.
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