Policies for Power BI
AI summary
Power BI policy templates help you identify governance risks and cleanup needs. Ten templates are split into security policies that detect risky settings, weak credentials, and overly broad access, and clean-up policies that flag inactive, empty, ownerless, or outdated objects for archiving. Each policy indicates severity level, with many marked as recommended starting points.
These are the policy templatesPolicyA policy is a governance rule that Rencore Governance checks against your inventory, for example Teams without owners.Read more for Power BIPower BIPower BI is the Microsoft service for reports and dashboards over business data.Read more, grouped by what they look for. Each template checks one kind of object and flags every item that breaks the rule. The severity shows how serious a violation is; a Recommended pill marks the templates Rencore recommends you start with.
See the Power BI inventory reference for the objects these templates work on.
Security 5
Risky settings, weak credentials and access that is wider than it should be.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| External sharing risk with external users Recommended | Identifies reports with external access permissions that may violate data protection policies. | High | Report |
| Power BI dashboards with external access Recommended | Identifies dashboards specifically shared externally which may contain aggregated sensitive information. | High | Dashboard |
| Power BI reports without classification Recommended | Identifies reports lacking required sensitivity classification to ensure data governance compliance. | Medium | Report |
| Power BI Workspaces with external access Recommended | Identifies workspaces where external usersExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more have been granted access rights. | Medium | Workspace |
| Power BI Workspaces without administrators Recommended | Identifies workspaces lacking designated administrative ownership, creating accountability risks. | Medium | Workspace |
Clean-up 5
Inactive, empty, ownerless or outdated objects you can archive or delete.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| Empty Workspace cleanup alert Recommended | Identifies unused workspace containers that should be removed to maintain environment cleanliness. | Medium | Workspace |
| Inactive Power BI content alert Recommended | Identifies all unused content types for possible archiving or removal to improve environment efficiency. | Medium | Unused artifact |
| Inactive Power BI reports Recommended | Identifies specifically reports without recent activity for review and potential archiving. | Medium | Unused artifact |
| Inactive Power BI Workspaces Recommended | Identifies workspaces without user activity that may be candidates for archiving or consolidation (30 days). | Medium | Workspace |
| Orphaned Power BI datasets Recommended | Identifies datasets not connected to any reports that may be consuming resources unnecessarily. | Medium | Dataset |
Frequently asked questions
How many built-in policies does Rencore Governance provide for Power BI?
How many built-in policies does Rencore Governance provide for Power BI?10 built-in policies, such as Empty Workspace cleanup alert, External sharing risk with external users and 8 more.
How are the Power BI policies grouped?
How are the Power BI policies grouped?By category: Security and Clean-up.
Which Power BI policies are recommended?
Which Power BI policies are recommended?Empty Workspace cleanup alert, External sharing risk with external users, Inactive Power BI content alert and 7 more.
Which module includes the Power BI connector?
Which module includes the Power BI connector?The Power BI connector is part of the Apps, Automation & BI module of Rencore Governance, an add-on module on the Premium and Enterprise Plans. The connector is generally available.