Power BI Workspaces with external access
AI summary
Rencore Governance detects Power BI workspaces where external users have access so you can review them. External members can view all reports and dashboards, and their access often persists after projects end, so you should remove those who no longer need access.
What it detects
Identifies workspaces where external usersExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more have been granted access rights.
Why it matters
External members and viewers of a workspace can see every report and dashboard in it, including content added after they were invited. Access granted for one project often stays long after it ends. Review the external users in each workspace with its admins and remove those who no longer need access.
The rule
Every Workspace that has any Workspace Members where Is External is true or any Workspace Viewers where Is External is true
In Rencore Governance
Details
| Applies to | Workspace |
|---|---|
| Connector | Power BI |
| Severity | Medium |
| Category | Security |
| Recommended | Yes |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Workspace objects:
- Empty Workspace cleanup alert (Medium)
- Inactive Power BI Workspaces (Medium)
- Power BI Workspaces without administrators (Medium)
Frequently asked questions
What does the Power BI Workspaces with external access policy detect?
What does the Power BI Workspaces with external access policy detect?The Power BI Workspaces with external access policy identifies workspaces where external users have been granted access rights.
Which objects does the Power BI Workspaces with external access policy check?
Which objects does the Power BI Workspaces with external access policy check?The Power BI Workspaces with external access policy checks Workspace objects from the Power BI inventory and reports each one that matches its rule as a violation.
How severe is a violation of the Power BI Workspaces with external access policy?
How severe is a violation of the Power BI Workspaces with external access policy?Violations of the Power BI Workspaces with external access policy have Medium severity. The policy is in the Security category.
Which module includes the Power BI Workspaces with external access policy?
Which module includes the Power BI Workspaces with external access policy?The Power BI Workspaces with external access policy comes with the Power BI connector in the Apps, Automation & BI module of Rencore Governance, an add-on module on the Premium and Enterprise Plans.
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