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Reference

Workspace

Last updated Inventory Power BI

AI summary

The Workspace object tracks Power BI workspaces in your inventory, capturing properties like capacity assignments, storage formats, creation dates, and risk scores. It connects to related users, groups, and Power BI artifacts such as datasets, reports, and dashboards. Built-in policies help you identify unused workspaces, monitor external access, and flag workspaces lacking administrative oversight.

Lists workspaces for PowerBI

Part of the Power BI inventory.

In Rencore Governance

The Workspace inventory page in Rencore Governance: counts, trend, violated policies and the list of objects
The inventory page in a Rencore demo Environment, captured October 2026.

Scan settings

Default scanning interval Allowed scanning intervals Data removal during incremental scan
Daily Daily, Weekly, Bi-Weekly, Monthly, Never, Initial Yes

Properties

Property Type Description Automation placeholder
Capacity Id Capacity The capacity ID. {{Workspace.Capacity}}
Capacity Id String The capacity ID. {{Workspace.CapacityName}}
Initially Scanned DateTime Shows when this object was initially found in a scan. {{Workspace.CreatedTime}}
Default Dataset Storage Format String The default dataset storage format in the workspace. Returned only when isOnDedicatedCapacity is true. {{Workspace.DefaultDatasetStorageFormat}}
Description String The group description {{Workspace.Description}}
Display Name String {{Workspace.DisplayName}}
Id String The workspace ID. {{Workspace.Id}}
Is On Dedicated Capacity Boolean Whether the group is assigned to a dedicated capacity. {{Workspace.IsOnDedicatedCapacity}}
Last scan update DateTime Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. {{Workspace.LastModifiedTime}}
Risk Score Int32 Stores risk score {{Workspace.RiskScore}}
Risk Score Update DateTime Stores risk score update {{Workspace.RiskScoreLastUpdate}}
Risk Score Value String Stores risk score value like Low_Low {{Workspace.RiskScoreValue}}
State String The group state. {{Workspace.State}}
Type String The type of group being returned. Allowed values: Group, Personal, PersonalGroup, Workspace. {{Workspace.Type}}

Relations

Relation Connector Description
Group Microsoft 365 Groups whose members are admins of the workspace
Group Microsoft 365 Groups whose members are contributors of the workspace
Group Microsoft 365 Groups whose members are members of the workspace
Group Microsoft 365 Groups whose members are viewers of the workspace
User Microsoft 365 Users which are admins of the workspace
User Microsoft 365 Users which are contributors of the workspace
User Microsoft 365 Users which are members of the workspace
User Microsoft 365 Users which are viewers of the workspace
Activity event Power BI Lists activity events for PowerBI
App Power BI Apps in PowerBI
Capacity Power BI Lists capacities for PowerBI
Dashboard Power BI Lists dashboards for PowerBI
Dataflow Power BI Lists dataflows for PowerBI
Dataset Power BI Lists datasets for PowerBI
Datamart Power BI Lists datamarts for PowerBI
Pipeline Power BI Lists pipelines for PowerBI
Report Power BI Lists reports for PowerBI
Unused artifact Power BI List datasets, reports, and dashboards that have not been used within 30 days.

Segments

Segment Description
Group workspaces V1 version of shared workspace (will be deprecated after migration to latest version of shared workspace)
Personal workspaces Shows personal workspaces which are special type of workspace
Shared workspaces Shows shared workspaces or simple workspaces used to share content with other users in the organization

Actions

This object does currently not have any actions.

Policy Severity Description
Empty Workspace cleanup alert Medium Identifies unused workspace containers that should be removed to maintain environment cleanliness
Inactive Power BI Workspaces Medium Identifies workspaces without user activity that may be candidates for archiving or consolidation (30 days)
Power BI Workspaces with external access Medium Identifies workspaces where external users have been granted access rights
Power BI Workspaces without administrators Medium Identifies workspaces lacking designated administrative ownership, creating accountability risks

Frequently asked questions

What is the Workspace object in Rencore Governance?

Lists workspaces for PowerBI. Workspace is an object type in the Power BI inventory of Rencore Governance.

Which properties does Rencore Governance collect for Workspace?

Rencore Governance collects 14 properties for Workspace, such as Capacity Id, Initially Scanned, Default Dataset Storage Format and 10 more.

Which policies check Workspace objects?

4 built-in policies check Workspace objects, such as Empty Workspace cleanup alert, Inactive Power BI Workspaces and 2 more.

How often is Workspace scanned?

By default daily. You can change the scan interval of Workspace objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which module includes the Power BI connector?

The Power BI connector is part of the Apps, Automation & BI module of Rencore Governance, an add-on module on the Premium and Enterprise Plans. The connector is generally available.

Related pages

Related pages