Inactive Power BI Workspaces

Last updated Oct 17, 2026 Policies Sprawl & Lifecycle

AI summary

Use this policy to find Power BI workspaces inactive for 30 days so you can spot abandoned ones whose members still have data access. You can then consolidate, archive, or delete them as appropriate.

Severity: Medium Sprawl Recommended Generally available

What it detects

Identifies workspaces without user activity that may be candidates for archiving or consolidation (30 days).

Why it matters

A workspace without activity is often abandoned, but its members and viewers keep access to the data in it. Ask the workspace admins whether it is still needed, then merge it into another workspace, archive its content or delete it.

The rule

Every Workspace where Type not like 'Personal' that has no Activity Events

In Rencore Governance

Details

Applies to	Workspace
Connector	Power BI
Severity	Medium
Category	Sprawl
Recommended	Yes
Recommended automation	None
License type	Standard

Other policies that check Workspace objects:

Empty Workspace cleanup alert (Medium)
Power BI Workspaces with external access (Medium)
Power BI Workspaces without administrators (Medium)

Frequently asked questions

What does the inactive Power BI Workspaces policy detect?

The Inactive Power BI Workspaces policy identifies workspaces without user activity that may be candidates for archiving or consolidation (30 days).

Which objects does the inactive Power BI Workspaces policy check?

The Inactive Power BI Workspaces policy checks Workspace objects from the Power BI inventory and reports each one that matches its rule as a violation.

How severe is a violation of the inactive Power BI Workspaces policy?

Violations of the Inactive Power BI Workspaces policy have Medium severity. The policy is in the Sprawl category.

Which module includes the inactive Power BI Workspaces policy?

The Inactive Power BI Workspaces policy comes with the Power BI connector in the Apps, Automation & BI module of Rencore Governance, an add-on module on the Premium and Enterprise Plans.

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