SharePoint and OneDrive scanning performance

This notice announced a change in October 2025 that has since rolled out to all customers, and it is kept as a record of what changed. The split into base jobs and files and folders jobs is how SharePoint and OneDrive scans run today. For how scans run in parallel, see Understanding scan buckets and parallel scanning.

Who is affected

• Rolled out: Calendar week 41, 2025
• Impact: All Rencore Governance SharePoint and OneDrive Scans

What changed

We are introducing a more granular job structure for SharePoint and OneDrive scans to improve performance and support future enhancements. The following changes will be implemented:

• SharePoint will be split into two job types:
  • SharePoint (base)
  • SharePoint Files/Folders
• OneDrive will be split into two job types:
  • OneDrive (base)
  • OneDrive Files/Folders

To support this, a new Entra ID application will be added: Rencore Governance for OneDrive (Full Control).

• This new AAD App is required for the OneDrive Files/Folders jobs.
• No new SharePoint AAD App is required, as two existing applications already support SharePoint scans.

Impact

• Inventory representation will not change.
• Inventory updates will now follow the new job type split:
  • Files, Folders, and File Shares: updated by Files/Folders jobs.
  • All other artifacts: updated by base jobs.

Performance improvements

Once consent is granted to the new Entra ID application:

• Rencore Governance will be able to execute SharePoint Files and OneDrive Files jobs in parallel with either OneDrive (base) or SharePoint (Base).
  • This results in a significant improvement in scan performance.

Currently, Rencore Governance will run jobs in parallel under the following constraints:

• One job from either SharePoint (base) or OneDrive (base)
• One job from either SharePoint Files/Folders or OneDrive Files/Folders

If consent to the new AAD App is not granted, scans will continue to run with the current performance level.

Reason for change

This change is a prerequisite for introducing partial scans (Enterprise Scans), a feature designed to reduce time-to-value, allowing faster, more targeted data collection.

What you need to do

Please grant admin consent for the new Entra ID application: Rencore Governance for OneDrive (Full Control). Doing so turns on parallel scan execution for Files, Folders, and File Sharing and delivers improved performance.

To provide consent for the new AAD app, follow Re-consent permissions and provide consent for OneDrive Permissions.