Segments for SharePoint
AI summary
SharePoint comes with predefined segments that function as saved filters to identify and select specific objects. The segments are organized into categories for Adoption, Operations, and Other, helping you quickly locate items such as unused sites, expired file sharings, sites with external sharing enabled, and users with specific SharePoint permissions.
These are the segments that come with SharePoint, grouped by topic. Each segment is a saved filter: it selects the objects that match its rule. Open a segment for its rule in plain words and the object it selects.
See the SharePoint inventory reference for the objects these segments select.
Adoption 3
How well people use the tools you have rolled out.
| Segment | Description | Selects |
|---|---|---|
| Approved SharePoint agents | Identifies SharePoint agents which have been approved. | SharePoint agent |
| Site with SharePoint agents | Identifies SharePoint site collectionsSite collectionA site collection is the top-level SharePoint container that holds a root site, its subsites, lists, libraries and files.Read more which contain SharePoint agents. | Site collection |
| Unapproved SharePoint agents | Identifies SharePoint agents which have not been approved. | SharePoint agent |
Operations 1
Day-to-day hygiene: naming, ownership, settings and configuration.
| Segment | Description | Selects |
|---|---|---|
| Expired SharePoint file sharings | Shows SharePoint File SharingsSharing linkA sharing link is a link in SharePoint or OneDrive that grants access to a file or folder, sometimes to people outside your organization.Read more file sharings which have reached their expiration date. | File sharing |
Other 10
Templates without a category in the product.
| Segment | Description | Selects |
|---|---|---|
| Sharepoint default | Selects every User that has any SharePoint Site Collection Members or any SharePoint Site Collection Owners. | User |
| My ownership | Selects every User that has any SharePoint Site Collection Owners. | User |
| My membership | Selects every User that has any SharePoint Site Collection Members. | User |
| External access | Selects every User that has SharePoint Site Collection Owners. | User |
| Classic sites | All Site Collections using classic siteClassic siteA classic site is a SharePoint site built on the older classic experience, with classic pages and lists instead of modern ones.Read more templates. | Site collection |
| Group sites | All sites that are connected to an Microsoft 365 GroupMicrosoft 365 groupA Microsoft 365 Group is the membership object behind many Microsoft 365 workspaces.Read more. | Site collection |
Show 4 more segments
| Segment | Description | Selects |
|---|---|---|
| Sites with external sharing enabled | All sites that have external sharing enabled. | Site collection |
| Sites with more than 50GB | All sites that host more than 50 GB of data. | Site collection |
| Sites without hub sites | All sites that do not have a hub site assigned. | Site collection |
| Unused sites | Sites that haven't been used for more than 90 days. | Site collection |
Frequently asked questions
How many segments does Rencore Governance provide for SharePoint?
How many segments does Rencore Governance provide for SharePoint?14 segments, such as Sharepoint default, My ownership and 12 more.
How are the SharePoint segments grouped?
How are the SharePoint segments grouped?By category: Adoption, Operations and Other.
What is a segment of SharePoint objects?
What is a segment of SharePoint objects?A saved filter on the inventory. Rencore Governance recalculates it as scans update the inventory, so it always shows the current objects.
Which module includes the SharePoint connector?
Which module includes the SharePoint connector?The SharePoint connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.