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Reference

Site collection

Last updated Inventory SharePoint

AI summary

SharePoint site collections in your tenant are tracked in Rencore Governance as part of the SharePoint inventory. Each site collection is scanned for 41 properties organized into eight categories covering usage, security, storage, and access settings. You can perform administrative actions such as managing owners and quotas, and apply governance policies to monitor and control site collections.

All SharePoint site collections in your tenant

Part of the SharePoint inventory.

In Rencore Governance

The Site Collection inventory page in Rencore Governance: counts, trend, violated policies and the list of objects
The inventory page in a Rencore demo Environment, captured October 2026.

Scan settings

Default scanning interval Allowed scanning intervals Data removal during incremental scan
Daily Daily, Weekly, Bi-Weekly, Monthly, Never, Initial Yes

Properties

41 properties in 8 groups. Open a group to see its properties.

Name and identity 7
Property Type Description Automation placeholder
Description String The descriptive text for the site {{SiteCollection.Description}}
Icon String Default scanning interval: Initial. {{SiteCollection.DisplayIcon}}
Display Name String {{SiteCollection.DisplayName}}
Group Id String ID of the M365 group connected to the site collection. {{SiteCollection.GroupId}}
Site Id String GUID that identifies the site collection. {{SiteCollection.SiteId}}
Title String Specifies the title of the site collection. {{SiteCollection.Title}}
Url String Full URL to the root Web site of the site collection. {{SiteCollection.Url}}

Organization and location 5
Property Type Description Automation placeholder
Geo location String The geo location of the site collection. {{SiteCollection.GeoLocation}}
Hub Site Display Name String Display Name of the parent hub site collection. {{SiteCollection.HubSiteDisplayName}}
Hub Site Id String ID of the parent hub site collection. {{SiteCollection.HubSiteId}}
Is Hub Site Boolean Declares whether the current Site Collection is the Hub Site of a new Hub. {{SiteCollection.IsHubSite}}

Activity and usage 6
Property Type Description Automation placeholder
Last scan update DateTime Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. {{SiteCollection.LastModifiedTime}}
Last Used DateTime The date of the last time file activity was detected or a page was viewed on the site collection. This is the same value as in SharePoint admin center and is not being updated every 24 hours (same as in admin center). {{SiteCollection.LastUsed}}
Last Used Days Ago Int32 The number of days the last time file activity was detected or a page was viewed on the site collection. This is the same value as in SharePoint admin center and is not being updated every 24 hours (same as in admin center). {{SiteCollection.LastUsedDaysAgo}}
Page views in the last 30 days Int32 The number of times pages were viewed on the site collection in last 7 days. {{SiteCollection.PageViews}}
Page visits in the last 30 days Int32 The number of unique pages that were visited on the site collection in last 7 days. {{SiteCollection.PagesVisited}}
Last modified DateTime Last modified date of the site collection properties. This will update only when editing site collection properties (excluding permission changes) and will not update when editing any content (e.g. List Items and Files). {{SiteCollection.SiteLastModifiedTime}}

Dates and scanning 2
Property Type Description Automation placeholder
Initially Scanned DateTime Shows when this object was initially found in a scan. {{SiteCollection.CreatedTime}}
Created Date DateTime Creation date of the site collection. {{SiteCollection.SiteCreatedTime}}

Sharing and access 3
Property Type Description Automation placeholder
Allow Guest User SignIn Boolean External users are allowed to access the site collection. {{SiteCollection.AllowGuestUserSignIn}}
External Sharing String Shows the external content can be shared with external users. {{SiteCollection.ExternalSharing}}
Show People Picker Suggestions For Guest Users Boolean Represents the option to search for existing guest users via the people picker. {{SiteCollection.ShowPeoplePickerSuggestionsForGuestUsers}}

Security and compliance 9
Property Type Description Automation placeholder
Disable App Views Boolean Indicates if UI elements to access Power platform features have been enabled or disabled for the site collection. {{SiteCollection.DisableAppViews}}
Disable Flows Boolean Indicates whether UI elements to access Power Platform flow features have been enabled or disabled for the site collection. {{SiteCollection.DisableFlows}}
Lock State String Shows if the state is normally available, read only or blocked. Allowed values: NoAccess, None, ReadOnly, Unlock. {{SiteCollection.LockState}}
Risk Score Int32 Stores risk score {{SiteCollection.RiskScore}}
Risk Score Update DateTime Stores risk score update {{SiteCollection.RiskScoreLastUpdate}}
Risk Score Value String Stores risk score value like Low_Low {{SiteCollection.RiskScoreValue}}
Sensitivity Label String The display name of the sensitivity label applied to the site collection. {{SiteCollection.SensitivityLabel}}
Share By Email Enabled Boolean When true, users will be able to grant permissions to guests for resources within the site collection. {{SiteCollection.ShareByEmailEnabled}}
Share By Link Enabled Boolean Specifies whether the user will be able to share links to the documents that can be accessed without signing in. {{SiteCollection.ShareByLinkEnabled}}

Storage, licences and cost 4
Property Type Description Automation placeholder
Archived File Storage Double The amount of storage consumed by individually archived files on the site collection. Storage of fully archived sites is not included {{SiteCollection.ArchivedFileStorage}}
Storage Quota Double Specifies the storage quota for this site collection in megabytes. {{SiteCollection.StorageQuota}}
Storage used Double The amount of storage currently being used on the site collection. {{SiteCollection.StorageUsed}}
Percent of storage used Double The percentage of storage currently being used on the site collection based on the maximum usable storage quota. {{SiteCollection.StorageUsedOfQuotaPercentage}}

Settings 5
Property Type Description Automation placeholder
Allow Designer Boolean Specifies whether a designer can be used on this site collection. {{SiteCollection.AllowDesigner}}
Site is archived Boolean Shows this site archive state. {{SiteCollection.IsArchived}}
Is Group Connected Boolean Indicates of a site collection has been connected to an M365 group. {{SiteCollection.IsGroupConnected}}
Is Teams Connected Boolean Shows if the site is connected to Teams. {{SiteCollection.IsTeamsConnected}}
Template String Indicates the site template of the site collection. A Site template is a container of pre - populated pages, page templates, news post templates, and web parts that can be customized to fit the needs of your organization. A site template can be only be set before creating a SharePoint Site/Site Collection. {{SiteCollection.Template}}

Relations

Relation Connector Description
Knowledge Copilot Studio Used knowledge in Copliot Agent
Group Microsoft 365 Group connected to site collection
Group Microsoft 365 Administrator security groups of a site collection
Group Microsoft 365 Member security groups of a site collection
Group Microsoft 365 Owner security groups of a site collection
Group Microsoft 365 Visitor security groups of a site collection
Group Microsoft 365 Group with an access to a Site
Sensitivity label Microsoft 365 Sensitivity label of the site
User Microsoft 365 Admins of a site collection (direct or via security group)
User Microsoft 365 Members of a site collection (direct or via security group)
User Microsoft 365 Owners of a site collection (direct or via security group)
User Microsoft 365 Visitors of a site collection (direct or via security group)
User Microsoft 365 User with an access to a Site
SharePoint group SharePoint
SharePoint group SharePoint SharePoint Group with an access to a Site
SharePoint agent SharePoint SharePoint agents inside a list
SharePoint agent SharePoint SharePoint agents that use this site collection as source.
File sharing SharePoint All shared SharePoint files with their sharing information
List/library SharePoint All SharePoint lists and libraries
File SharePoint All SharePoint files stored in a library of a SharePoint site
Folder SharePoint All SharePoint folders stored in a library of a SharePoint site
Site collection SharePoint The SharePoint Site Collections associated to this Hub Site
SharePoint special group SharePoint Special group administrators of a site collection (direct or via security group)
SharePoint special group SharePoint Special group members of a site collection (direct or via security group)
SharePoint special group SharePoint Special group owners of a site collection (direct or via security group)
SharePoint special group SharePoint Special group visitors of a site collection (direct or via security group)
Site SharePoint All root site and subsites of a SharePoint site collection
Channel Teams Private team channel related to site collection
Team Teams The Team this site collection is related if it is connected to a private channel
Team Teams Team of SharePoint Site collection
Community Viva Engage All Viva Engage communities in your tenant

Segments

Segment Description
Classic sites All Site Collections using classic site templates
Group sites All sites that are connected to an Microsoft 365 Group
Sites with external sharing enabled All sites that have external sharing enabled
Sites with more than 50GB All sites that host more than 50 GB of data
Sites without hub sites All sites that do not have a hub site assigned
Site with SharePoint agents Identifies SharePoint site collections which contain SharePoint agents
Unused sites Sites that haven't been used for more than 90 days

Actions

  • Add or remove a SharePoint Site Collection Administrator
  • Delete SharePoint Site Collection
  • Add user to a SharePoint Site
  • Remove user from a SharePoint Site
  • Remove user from a SharePoint Site Collection
  • Set SharePoint Site Collection lock/read only state
  • Set Quota for Site Collection
Policy Severity Description
Confidential site referenced in Copilot agent High Detects agents connected to SharePoint sites labeled with sensitivity classifications, risking unauthorized data access
Unused classic sites Low Shows classic SharePoint sites
SharePoint extranet sites Information Sites without MS Teams where External Sharing is active
Classic sites Information Shows classic SharePoint sites
SharePoint site is inactive for more than 90 days Medium Detects SharePoint sites without activity for a defined period, which could impact content accuracy.
Site collections with subsites Information Shows all Site Collections that have more subsites than the root site
SharePoint site collection lacks sensitivity label Medium Detects SharePoint site collections missing sensitivity labels, increasing data security risks.
SharePoint site collections near storage limit High Shows SharePoint Site Collections using more than 90% of their available storage space
SharePoint site collections with disabled owners accounts Low Shows SharePoint site collections that have any site owner account currently disabled
SharePoint site collection is owned by external users High Identifies SharePoint site collections where external users are in ownership roles, increasing security risks.
SharePoint site collections with less than 2 site owners Medium Shows SharePoint site collections that have less than 2 site owners
SharePoint site collections without any owners Medium Shows SharePoint site collections that have no site owner
SharePoint site collection contains more than 10 agents Medium Detects SharePoint site collections containing more than 10 Copilot agents, leading to management challenges and potential security risks.
Site collection is unused with more than 1 GB Medium Shows sites which have not been used in last 90 days and are larger than 1 GB
Sites that have no hubsite configured Information Shows SharePoint sites, that have not been associated with a SharePoint hub site and thus might be not easily discovered
Site collection is near subsite limit Low Shows Site Collections that have nearly reached the Subsite limit of 2000 sites per Site Collection
Site collection is near the list/library limit Low Shows Site Collections that have nearly reached the Subsite limit of 2000 List/Library limit per Site Collection
Site collections has reached the list/library limit Medium Shows Site Collections that have reached the Subsite limit of 2000 List/Library limit per Site Collection
Site collection has reached the subsite limit Medium Shows Site Collections that have reached the Subsite limit of 2000 sites per Site Collection

Frequently asked questions

What is the site collection object in Rencore Governance?

All SharePoint site collections in your tenant. Site collection is an object type in the SharePoint inventory of Rencore Governance.

Which properties does Rencore Governance collect for site collection?

Rencore Governance collects 41 properties for Site collection, such as Allow Designer, Allow Guest User SignIn, Archived File Storage and 38 more.

Which policies check site collection objects?

19 built-in policies check Site collection objects, such as Confidential site referenced in Copilot agent, Unused classic sites and 17 more.

How often is site collection scanned?

By default daily. You can change the scan interval of Site collection objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which actions can I run on site collection objects?

The built-in actions for Site collection objects are Add or remove a SharePoint Site Collection Administrator, Delete SharePoint Site Collection, Add user to a SharePoint Site and 4 more.

Related pages

Related pages