Unused classic sites
AI summary
Classic SharePoint sites unused for six months or longer are candidates for archival or deletion rather than modernization, as they lack modern pages and newer features. Use the provided automations to contact site owners and decide whether to archive or delete these sites.
What it detects
Shows classic SharePoint sitesClassic siteA classic site is a SharePoint site built on the older classic experience, with classic pages and lists instead of modern ones.Read more.
Why it matters
Classic sites do not get modern pages or many newer SharePoint features, and they look different from the rest of your intranet. A classic site nobody has used for six months is a candidate to archive or delete rather than modernize. Ask the owners with the Send one email per Site CollectionSite collectionA site collection is the top-level SharePoint container that holds a root site, its subsites, lists, libraries and files.Read more owner automation, then use the Archive SharePoint Site or Delete SharePoint Site Collection automations.
The rule
Every Site Collection where Template not like 'STS#3' and Template starts not with 'GROUP#' and Template starts not with 'SITEPAGEPUBLISHING#' and Template starts not with 'TEAMCHANNEL#' and Last Used is more than 6 months ago
In Rencore Governance
Details
| Applies to | Site collection |
|---|---|
| Connector | SharePoint |
| Severity | Low |
| Category | Operation |
| Recommended | Yes |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Site collection objects:
- Confidential site referenced in Copilot agent (High)
- SharePoint extranet sites (Information)
- Classic sites (Information)
- SharePoint site is inactive for more than 90 days (Medium)
- Site collections with subsites (Information)
- SharePoint site collection lacks sensitivity label (Medium)
- SharePoint site collections near storage limit (High)
- SharePoint site collections with disabled owners accounts (Low)
- SharePoint site collection is owned by external users (High)
- SharePoint site collections with less than 2 site owners (Medium)
- SharePoint site collections without any owners (Medium)
- SharePoint site collection contains more than 10 agents (Medium)
- Site collection is unused with more than 1 GB (Medium)
- Sites that have no hubsite configured (Information)
- Site collection is near subsite limit (Low)
- Site collection is near the list/library limit (Low)
- Site collections has reached the list/library limit (Medium)
- Site collection has reached the subsite limit (Medium)
Frequently asked questions
What does the unused classic sites policy detect?
The Unused classic sites policy shows classic SharePoint sites.
Which objects does the unused classic sites policy check?
The Unused classic sites policy checks Site collection objects from the SharePoint inventory and reports each one that matches its rule as a violation.
How severe is a violation of the unused classic sites policy?
Violations of the Unused classic sites policy have Low severity. The policy is in the Operation category.
Which module includes the unused classic sites policy?
The Unused classic sites policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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