SharePoint file is older than 5 years
AI summary
Find SharePoint files unchanged for over five years, which are often outdated yet still appear in search results and Copilot answers. Review them with site owners and archive or delete them based on your retention policies to manage storage.
What it detects
Detects SharePoint files that have not been modified in over five years and may be outdated.
Why it matters
Files nobody has changed in five years are often outdated, yet search and Microsoft 365 CopilotMicrosoft 365 CopilotMicrosoft 365 Copilot is the AI assistant in the Microsoft 365 apps. Rencore Governance covers it with the Copilot connector, part of the AI & Agents module.Read more still find them and can use them in answers as if they were current. They also take up storage. Review them with the site ownersWorkspace ownerA workspace owner is an owner of a Microsoft 365 workspace, such as a Team, a SharePoint site or a group.Read more and archive or delete what you do not need to keep, in line with your retention policies.
The rule
Every File where Modified is more than 5 years ago
In Rencore Governance
Details
| Applies to | File |
|---|---|
| Connector | SharePoint |
| Severity | Information |
| Category | Response Accuracy |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check File objects:
- Unused SharePoint files (Information)
Frequently asked questions
What does the SharePoint file is older than 5 years policy detect?
What does the SharePoint file is older than 5 years policy detect?The SharePoint file is older than 5 years policy detects SharePoint files that have not been modified in over five years and may be outdated.
Which objects does the SharePoint file is older than 5 years policy check?
Which objects does the SharePoint file is older than 5 years policy check?The SharePoint file is older than 5 years policy checks File objects from the SharePoint inventory and reports each one that matches its rule as a violation.
How severe is a violation of the SharePoint file is older than 5 years policy?
How severe is a violation of the SharePoint file is older than 5 years policy?Violations of the SharePoint file is older than 5 years policy have Information severity. The policy is in the Response Accuracy category.
Which module includes the SharePoint file is older than 5 years policy?
Which module includes the SharePoint file is older than 5 years policy?The SharePoint file is older than 5 years policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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