SharePoint site collections without any owners
AI summary
SharePoint site collections without an owner have no one to manage access or decide when the site can be archived. Use this policy to identify unowned sites and either assign an owner or archive and delete them if they are not needed.
What it detects
Shows SharePoint site collectionsSite collectionA site collection is the top-level SharePoint container that holds a root site, its subsites, lists, libraries and files.Read more that have no site ownerWorkspace ownerA workspace owner is an owner of a Microsoft 365 workspace, such as a Team, a SharePoint site or a group.Read more.
Why it matters
Without an owner, nobody manages access to the site or decides when its content can go. Access requests go unanswered and the site tends to stay forever. Assign an owner, or archive or delete the site if nobody needs it.
The rule
Every Site Collection that has no SharePoint Site Collection Owners
In Rencore Governance
Details
| Applies to | Site collection |
|---|---|
| Connector | SharePoint |
| Severity | Medium |
| Category | Sprawl |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Site collection objects:
- Confidential site referenced in Copilot agent (High)
- Unused classic sites (Low)
- SharePoint extranet sites (Information)
- Classic sites (Information)
- SharePoint site is inactive for more than 90 days (Medium)
- Site collections with subsites (Information)
- SharePoint site collection lacks sensitivity label (Medium)
- SharePoint site collections near storage limit (High)
- SharePoint site collections with disabled owners accounts (Low)
- SharePoint site collection is owned by external users (High)
- SharePoint site collections with less than 2 site owners (Medium)
- SharePoint site collection contains more than 10 agents (Medium)
- Site collection is unused with more than 1 GB (Medium)
- Sites that have no hubsite configured (Information)
- Site collection is near subsite limit (Low)
- Site collection is near the list/library limit (Low)
- Site collections has reached the list/library limit (Medium)
- Site collection has reached the subsite limit (Medium)
Frequently asked questions
What does the SharePoint site collections without any owners policy detect?
What does the SharePoint site collections without any owners policy detect?The SharePoint site collections without any owners policy shows SharePoint site collections that have no site owner.
Which objects does the SharePoint site collections without any owners policy check?
Which objects does the SharePoint site collections without any owners policy check?The SharePoint site collections without any owners policy checks Site collection objects from the SharePoint inventory and reports each one that matches its rule as a violation.
How severe is a violation of the SharePoint site collections without any owners policy?
How severe is a violation of the SharePoint site collections without any owners policy?Violations of the SharePoint site collections without any owners policy have Medium severity. The policy is in the Sprawl category.
Which module includes the SharePoint site collections without any owners policy?
Which module includes the SharePoint site collections without any owners policy?The SharePoint site collections without any owners policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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