SharePoint extranet sites
AI summary
Extranet sites are SharePoint sites that allow external guest access but have no associated Microsoft Teams. They are often used to share files with partners or customers, yet they sit outside your Teams processes, making them easy to forget. Verify that each site has a current owner, a valid business reason for external sharing, and an up-to-date guest list.
What it detects
Sites without MS Teams where External SharingSharing linkA sharing link is a link in SharePoint or OneDrive that grants access to a file or folder, sometimes to people outside your organization.Read more is active.
Why it matters
A site that allows guests and has no team behind it is usually an extranet, where you share files with partners or customers. That is often intended, but these sites sit outside your TeamsMicrosoft TeamsMicrosoft Teams is the Microsoft 365 app for chat, meetings and team collaboration.Read more processes, so they are easy to forget. Check that each one has an owner, a reason to share externally and a guest list that is still current.
The rule
Every Site Collection where Allow Guest User SignIn is true that has no Teams SharePoint Sites
In Rencore Governance
Details
| Applies to | Site collection |
|---|---|
| Connector | SharePoint |
| Severity | Information |
| Category | External Access |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Site collection objects:
- Confidential site referenced in Copilot agent (High)
- Unused classic sites (Low)
- Classic sites (Information)
- SharePoint site is inactive for more than 90 days (Medium)
- Site collections with subsites (Information)
- SharePoint site collection lacks sensitivity label (Medium)
- SharePoint site collections near storage limit (High)
- SharePoint site collections with disabled owners accounts (Low)
- SharePoint site collection is owned by external users (High)
- SharePoint site collections with less than 2 site owners (Medium)
- SharePoint site collections without any owners (Medium)
- SharePoint site collection contains more than 10 agents (Medium)
- Site collection is unused with more than 1 GB (Medium)
- Sites that have no hubsite configured (Information)
- Site collection is near subsite limit (Low)
- Site collection is near the list/library limit (Low)
- Site collections has reached the list/library limit (Medium)
- Site collection has reached the subsite limit (Medium)
Frequently asked questions
What does the SharePoint extranet sites policy detect?
What does the SharePoint extranet sites policy detect?Sites without MS Teams where External Sharing is active.
Which objects does the SharePoint extranet sites policy check?
Which objects does the SharePoint extranet sites policy check?The SharePoint extranet sites policy checks Site collection objects from the SharePoint inventory and reports each one that matches its rule as a violation.
How severe is a violation of the SharePoint extranet sites policy?
How severe is a violation of the SharePoint extranet sites policy?Violations of the SharePoint extranet sites policy have Information severity. The policy is in the External Access category.
Which module includes the SharePoint extranet sites policy?
Which module includes the SharePoint extranet sites policy?The SharePoint extranet sites policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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