SharePoint site collections with disabled owners accounts
AI summary
Disabled owner accounts on SharePoint site collections, typically from departed employees, can not approve access requests or manage site content. When a disabled owner is the sole owner, no one is in charge of the site. Add a new owner and remove the disabled account.
What it detects
Shows SharePoint site collectionsSite collectionA site collection is the top-level SharePoint container that holds a root site, its subsites, lists, libraries and files.Read more that have any site ownerWorkspace ownerA workspace owner is an owner of a Microsoft 365 workspace, such as a Team, a SharePoint site or a group.Read more account currently disabled.
Why it matters
A site owner whose account is disabled, usually someone who has left, can no longer approve access requests, review sharing or clean up content. If that person was the only active owner, nobody is in charge of the site. Add a new owner and remove the disabled account.
The rule
Every Site Collection that has any SharePoint Site Collection Owners where Account enabled is false
In Rencore Governance
Details
| Applies to | Site collection |
|---|---|
| Connector | SharePoint |
| Severity | Low |
| Category | User OffboardingLeaverA leaver is someone who has left your organization but whose account may still hold licenses, workspaces, ownership and OneDrive content.Read more |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Site collection objects:
- Confidential site referenced in Copilot agent (High)
- Unused classic sites (Low)
- SharePoint extranet sites (Information)
- Classic sites (Information)
- SharePoint site is inactive for more than 90 days (Medium)
- Site collections with subsites (Information)
- SharePoint site collection lacks sensitivity label (Medium)
- SharePoint site collections near storage limit (High)
- SharePoint site collection is owned by external users (High)
- SharePoint site collections with less than 2 site owners (Medium)
- SharePoint site collections without any owners (Medium)
- SharePoint site collection contains more than 10 agents (Medium)
- Site collection is unused with more than 1 GB (Medium)
- Sites that have no hubsite configured (Information)
- Site collection is near subsite limit (Low)
- Site collection is near the list/library limit (Low)
- Site collections has reached the list/library limit (Medium)
- Site collection has reached the subsite limit (Medium)
Frequently asked questions
What does the SharePoint site collections with disabled owners accounts policy detect?
What does the SharePoint site collections with disabled owners accounts policy detect?The SharePoint site collections with disabled owners accounts policy shows SharePoint site collections that have any site owner account currently disabled.
Which objects does the SharePoint site collections with disabled owners accounts policy check?
Which objects does the SharePoint site collections with disabled owners accounts policy check?The SharePoint site collections with disabled owners accounts policy checks Site collection objects from the SharePoint inventory and reports each one that matches its rule as a violation.
How severe is a violation of the SharePoint site collections with disabled owners accounts policy?
How severe is a violation of the SharePoint site collections with disabled owners accounts policy?Violations of the SharePoint site collections with disabled owners accounts policy have Low severity. The policy is in the User Offboarding category.
Which module includes the SharePoint site collections with disabled owners accounts policy?
Which module includes the SharePoint site collections with disabled owners accounts policy?The SharePoint site collections with disabled owners accounts policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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