SharePoint site collections near storage limit
AI summary
When your SharePoint site collections exceed 90% storage usage, users cannot add new files, and busy sites get there quickly. Rencore Governance detects this. Ask site owners to clean up old files, versions, and the recycle bin, or raise the storage limit.
What it detects
Shows SharePoint Site CollectionsSite collectionA site collection is the top-level SharePoint container that holds a root site, its subsites, lists, libraries and files.Read more using more than 90% of their available storage space.
Why it matters
When a site collection reaches its storage limitStorage limitA storage limit, or quota, caps how much space a SharePoint site or a OneDrive can use from the storage of your tenant.Read more, people cannot add new files to it. Above 90% a busy site gets there quickly. Ask the owners to clean up old files, versions and the recycle bin, or raise the limit, keeping in mind that all sites share your tenant's storage.
The rule
Every Site Collection where Percent of storage used is greater than 90
In Rencore Governance
Details
| Applies to | Site collection |
|---|---|
| Connector | SharePoint |
| Severity | High |
| Category | Costs |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Site collection objects:
- Confidential site referenced in Copilot agent (High)
- Unused classic sites (Low)
- SharePoint extranet sites (Information)
- Classic sites (Information)
- SharePoint site is inactive for more than 90 days (Medium)
- Site collections with subsites (Information)
- SharePoint site collection lacks sensitivity label (Medium)
- SharePoint site collections with disabled owners accounts (Low)
- SharePoint site collection is owned by external users (High)
- SharePoint site collections with less than 2 site owners (Medium)
- SharePoint site collections without any owners (Medium)
- SharePoint site collection contains more than 10 agents (Medium)
- Site collection is unused with more than 1 GB (Medium)
- Sites that have no hubsite configured (Information)
- Site collection is near subsite limit (Low)
- Site collection is near the list/library limit (Low)
- Site collections has reached the list/library limit (Medium)
- Site collection has reached the subsite limit (Medium)
Frequently asked questions
What does the SharePoint site collections near storage limit policy detect?
What does the SharePoint site collections near storage limit policy detect?The SharePoint site collections near storage limit policy shows SharePoint Site Collections using more than 90% of their available storage space.
Which objects does the SharePoint site collections near storage limit policy check?
Which objects does the SharePoint site collections near storage limit policy check?The SharePoint site collections near storage limit policy checks Site collection objects from the SharePoint inventory and reports each one that matches its rule as a violation.
How severe is a violation of the SharePoint site collections near storage limit policy?
How severe is a violation of the SharePoint site collections near storage limit policy?Violations of the SharePoint site collections near storage limit policy have High severity. The policy is in the Costs category.
Which module includes the SharePoint site collections near storage limit policy?
Which module includes the SharePoint site collections near storage limit policy?The SharePoint site collections near storage limit policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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