SharePoint agent references more than two site collections

Last updated Oct 17, 2026 Policies AI Governance

AI summary

Rencore Governance detects when SharePoint agents access more than two site collections, increasing governance and accuracy risks. Use this rule to limit agent site collection access and enforce data validation policies.

Severity: Medium Response Accuracy Generally available

What it detects

Identifies SharePoint agents accessing data from more than two site collections, potentially leading to governance and accuracy issues.

Why it matters

Excessive site collection usage increases governance complexity and accuracy risks. Organizations should restrict Copilot agent access to validated sources using Rencore Governance. Limit site collection references per agent and enforce data validation policies.

The rule

Every SharePoint Agent that has more than 1 Used Sites Collections

In Rencore Governance

Details

Applies to	SharePoint agent
Connector	SharePoint
Severity	Medium
Category	Response Accuracy
Recommended	No
Recommended automation	None
License type	Standard

Other policies that check SharePoint agent objects:

SharePoint agent uses outdated site collection (Medium)
SharePoint agent uses outdated list (Medium)
SharePoint agent references confidential site without approval (High)
SharePoint agent is not approved (Low)

Frequently asked questions

What does the SharePoint agent references more than two site collections policy detect?

The SharePoint agent references more than two site collections policy identifies SharePoint agents accessing data from more than two site collections, potentially leading to governance and accuracy issues.

Which objects does the SharePoint agent references more than two site collections policy check?

The SharePoint agent references more than two site collections policy checks SharePoint agent objects from the SharePoint inventory and reports each one that matches its rule as a violation.

How severe is a violation of the SharePoint agent references more than two site collections policy?

Violations of the SharePoint agent references more than two site collections policy have Medium severity. The policy is in the Response Accuracy category.

Which module includes the SharePoint agent references more than two site collections policy?

The SharePoint agent references more than two site collections policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.

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