SharePoint libraries with disabled search

Last updated Oct 17, 2026 Policies

AI summary

Rencore Governance detects SharePoint libraries that are excluded from search indexing. While such exclusions might be intentional, they often represent forgotten settings that prevent users from finding documents they can access, so you should verify each exclusion is still needed.

Severity: Information Operation Generally available

What it detects

Shows SharePoint Libraries where search has been disabled.

Why it matters

Files in a library that is excluded from search do not appear in SharePoint or Microsoft Search results. Sometimes that is intended, but often it is an old setting nobody remembers, and people cannot find documents they have access to. Hiding a library from search is not access control: anyone with permissions can still open the files. Check whether each exclusion is still wanted.

The rule

Every List/Library where No Crawl is true

In Rencore Governance

Details

Applies to	List/library
Connector	SharePoint
Severity	Information
Category	Operation
Recommended	No
Recommended automation	None
License type	Standard

Other policies that check List/library objects:

SharePoint lists/libraries with more than 5000 items/documents (Medium)

Frequently asked questions

What does the SharePoint libraries with disabled search policy detect?

The SharePoint libraries with disabled search policy shows SharePoint Libraries where search has been disabled.

Which objects does the SharePoint libraries with disabled search policy check?

The SharePoint libraries with disabled search policy checks List/library objects from the SharePoint inventory and reports each one that matches its rule as a violation.

How severe is a violation of the SharePoint libraries with disabled search policy?

Violations of the SharePoint libraries with disabled search policy have Information severity. The policy is in the Operation category.

Which module includes the SharePoint libraries with disabled search policy?

The SharePoint libraries with disabled search policy comes with the SharePoint connector in the Digital Workplace module of Rencore Governance, which every Plan includes.

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