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Reference

List/library

Last updated Inventory SharePoint

AI summary

Rencore Governance inventories SharePoint lists and libraries, scanning them daily by default and tracking 40 properties across seven categories covering name, activity, security and compliance, and storage. The collected data includes versioning settings, item counts, risk scores, and sensitivity labels. You can view relationships to groups, users, flows, and files, and set policies to detect issues such as disabled search or libraries exceeding 5000 items.

All SharePoint lists and libraries

Part of the SharePoint inventory.

In Rencore Governance

The List/Library inventory page in Rencore Governance: counts, trend, violated policies and the list of objects
The inventory page in a Rencore demo Environment, captured October 2026.

Scan settings

Default scanning interval Allowed scanning intervals Data removal during incremental scan
Daily Daily, Weekly, Bi-Weekly, Monthly, Never, Initial Yes

Properties

40 properties in 7 groups. Open a group to see its properties.

Name and identity 10
Property Type Description Automation placeholder
Base Type Int32 The base type for the list.Represents an SP.BaseType value: Generic List = 0; Document Library = 1; Discussion Board = 3; Survey = 4; Issue = 5. {{ListLibrary.BaseType}}
Description String Specifies the description of the list. {{ListLibrary.Description}}
Display Name String {{ListLibrary.DisplayName}}
Enable Minor Versions Boolean When versioning is enabled for a document library (EnableVersioning=true), specifies whether the minor versions are enabled. {{ListLibrary.EnableMinorVersions}}
Enable Versioning Boolean Specifies whether versioning is enabled for the document library; true if versioning is enabled, otherwise false. {{ListLibrary.EnableVersioning}}
List Id String Unique identifier of the list. {{ListLibrary.ListId}}
Site Collection Name String Name of the parent site collection. {{ListLibrary.SiteName}}
Title String Display title for the list. {{ListLibrary.Title}}
Url String Url of the list or library. {{ListLibrary.Url}}
Site Name String Name of the parent site. {{ListLibrary.WebName}}

Activity and usage 5
Property Type Description Automation placeholder
File and Folder Count Int32 Specifies the number of list items in the list. {{ListLibrary.ItemCount}}
Last Item Deleted DateTime Specifies the last time a list item was deleted from the list. It must return Created if no list item has been deleted from the list yet. {{ListLibrary.LastItemDeletedDate}}
Last Item Modified DateTime The date and time that an item, field, or property of the list was last modified. {{ListLibrary.LastItemModifiedDate}}
Last Item User Modified DateTime Specifies when an item of the list was last modified by a non-system update. A non-system update is a change to a list item that is visible to end users. If no item has been created in the list, the list creation time is returned. {{ListLibrary.LastItemUserModifiedDate}}
Last scan update DateTime Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. {{ListLibrary.LastModifiedTime}}

Dates and scanning 2
Property Type Description Automation placeholder
Created DateTime Specifies when the list was created. {{ListLibrary.Created}}
Initially Scanned DateTime Shows when this object was initially found in a scan. {{ListLibrary.CreatedTime}}

Security and compliance 7
Property Type Description Automation placeholder
Default Sensitivity Label String Sensitivity label that will be applied automatically when adding a new file to the library. {{ListLibrary.DefaultSensitivityLabelForLibrary}}
Disable Commenting Boolean Indicates whether comments feature can be used to comment item/documents in the library {{ListLibrary.DisableCommenting}}
Disable Grid Editing Boolean Sets whether the datasheet can be used to bulk edit data on this document library. Valid values are true or false. {{ListLibrary.DisableGridEditing}}
Has Unique Role Assignments Boolean Specifies whether the list has unique security settings or whether it inherits its role assignments from a parent object. {{ListLibrary.HasUniqueRoleAssignments}}
Risk Score Int32 Stores risk score {{ListLibrary.RiskScore}}
Risk Score Update DateTime Stores risk score update {{ListLibrary.RiskScoreLastUpdate}}
Risk Score Value String Stores risk score value like Low_Low {{ListLibrary.RiskScoreValue}}

Storage, licences and cost 4
Property Type Description Automation placeholder
Major Version Limit Int32 For document library that uses version control with major versions only, specifies the maximum number of major versions allowed for an item. {{ListLibrary.MajorVersionLimit}}
Major With Minor Versions Limit Int32 For a document library that uses version control with both major and minor versions, specifies the number of major versions allowed for an item. {{ListLibrary.MajorWithMinorVersionsLimit}}
Total File Size Int64 Aggregate stream size in bytes for all files under the corresponding folder and its sub-folders. Excludes version, metadata, list item attachment, and non-customized document sizes. {{ListLibrary.TotalFileSize}}
Total Size Int64 Aggregate of total sizes in bytes for all items under the corresponding folder and its sub-folders. Total size for a file/folder includes stream, version, and metadata sizes. {{ListLibrary.TotalSize}}

Settings 4
Property Type Description Automation placeholder
Allow Content Types Boolean Specifies whether the list supports content types. {{ListLibrary.AllowContentTypes}}
Base Template Int32 The list definition type on which the list is based. Represents a ListTemplateType value. {{ListLibrary.BaseTemplate}}
Enable Moderation Boolean Specifies whether the Content Approval feature is enabled for the list; true if approval feature is enabled, otherwise false. {{ListLibrary.EnableModeration}}
List Experience Options Int32 Specifies the list to new experience, classic experience or default experience set by my administrator. {{ListLibrary.ListExperienceOptions}}

Other properties 8
Property Type Description Automation placeholder
Enable Attachments Boolean Specifies whether attachments can be added to items in the list; true if attachments can be added, otherwise false. {{ListLibrary.EnableAttachments}}
Enable Folder Creation Boolean Specifies whether folders can be created in the list; true if folders can be created, otherwise false. {{ListLibrary.EnableFolderCreation}}
Exclude from Offline Client Boolean This property controls if a OneDrive Sync can be used for a site/list {{ListLibrary.ExcludeFromOfflineClient}}
Force Checkout Boolean Specifies whether Forced Checkout is enabled for the document library; true if forced checkout is enabled, otherwise false. {{ListLibrary.ForceCheckout}}
Hidden Boolean Specifies whether the list is hidden; true if the list is hidden, otherwise false. {{ListLibrary.Hidden}}
No Crawl Boolean True to specify that the list not be visible in search results; otherwise, false. {{ListLibrary.NoCrawl}}
Site Collection Site collection Relation to the parent site collection. {{ListLibrary.Site}}
Site Site Relation to the parent site. {{ListLibrary.Web}}

Relations

Relation Connector Description
Group Microsoft 365 Group with an access to a list
User Microsoft 365 User with an access to a list (direct or via security group)
Flow Power Automate Flows owned by the SharePoint list
Flow Power Automate Flows used by the SharePoint list
SharePoint group SharePoint SharePoint Group with an access to a list
SharePoint agent SharePoint SharePoint agents inside a list
SharePoint agent SharePoint SharePoint agents that use this list as source.
File sharing SharePoint All shared SharePoint files with their sharing information
File SharePoint
File SharePoint All SharePoint files stored in a library of a SharePoint site
Folder SharePoint
Folder SharePoint All SharePoint folders stored in a library of a SharePoint site
Site collection SharePoint All SharePoint site collections in your tenant
Site SharePoint All root site and subsites of a SharePoint site collection

Segments

This object does currently not have any segments.

Actions

  • Restore broken inheritance for SharePoint List
Policy Severity Description
SharePoint libraries with disabled search Information Shows SharePoint Libraries where search has been disabled
SharePoint lists/libraries with more than 5000 items/documents Medium Shows SharePoint lists or libraries with more than 5000 items or documents

Frequently asked questions

What is the list/library object in Rencore Governance?

All SharePoint lists and libraries. List/library is an object type in the SharePoint inventory of Rencore Governance.

Which properties does Rencore Governance collect for list/library?

Rencore Governance collects 40 properties for List/library, such as Allow Content Types, Base Template, Base Type and 37 more.

Which policies check list/library objects?

2 built-in policies check List/library objects, such as SharePoint libraries with disabled search and SharePoint lists/libraries with more than 5000 items/documents.

How often is list/library scanned?

By default daily. You can change the scan interval of List/library objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which actions can I run on list/library objects?

The built-in actions for List/library objects are Restore broken inheritance for SharePoint List.

Related pages

Related pages