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Reference

Locked site collection

Last updated Inventory SharePoint

AI summary

Rencore Governance monitors locked SharePoint site collections with 27 properties across 8 groups, covering activity, usage, security, compliance, storage, and sharing information. You can review all the metrics and data tracked for each locked site collection.

All locked SharePoint site collections

Part of the SharePoint inventory.

In Rencore Governance

The Locked Site Collection inventory page in Rencore Governance: counts, trend, violated policies and the list of objects
The inventory page in a Rencore demo Environment, captured October 2026.

Scan settings

Default scanning interval Allowed scanning intervals Data removal during incremental scan
Daily Daily, Weekly, Bi-Weekly, Monthly, Never, Initial Yes

Properties

27 properties in 8 groups. Open a group to see its properties.

Name and identity 5
Property Type Description Automation placeholder
Display Name String {{LockedSiteCollection.DisplayName}}
Group Id String ID of the M365 group connected to the site collection. {{LockedSiteCollection.GroupId}}
Site Id String GUID that identifies the site collection. {{LockedSiteCollection.SiteId}}
Title String Specifies the title of the site collection. {{LockedSiteCollection.Title}}
Url String Full URL to the root Web site of the site collection. {{LockedSiteCollection.Url}}

Organization and location 1
Property Type Description Automation placeholder
Hub Site Id String ID of the parent hub site collection. {{LockedSiteCollection.HubSiteId}}

Activity and usage 6
Property Type Description Automation placeholder
Last scan update DateTime Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. {{LockedSiteCollection.LastModifiedTime}}
Last Used DateTime The date of the last time file activity was detected or a page was viewed on the site collection. This is the same value as in SharePoint admin center and is not being updated every 24 hours (same as in admin center). {{LockedSiteCollection.LastUsed}}
Last Used Days Ago Int32 The number of days the last time file activity was detected or a page was viewed on the site collection. This is the same value as in SharePoint admin center and is not being updated every 24 hours (same as in admin center). {{LockedSiteCollection.LastUsedDaysAgo}}
Page views in the last 30 days Int32 The number of times pages were viewed on the site collection in last 7 days. {{LockedSiteCollection.PageViews}}
Page visits in the last 30 days Int32 The number of unique pages that were visited on the site collection in last 7 days. {{LockedSiteCollection.PagesVisited}}
Last modified DateTime Last modified date of the site collection properties. This will update only when editing site collection properties (excluding permission changes) and will not update when editing any content (e.g. List Items and Files). {{LockedSiteCollection.SiteLastModifiedTime}}

Dates and scanning 2
Property Type Description Automation placeholder
Initially Scanned DateTime Shows when this object was initially found in a scan. {{LockedSiteCollection.CreatedTime}}
Created Date DateTime Creation date of the site collection. {{LockedSiteCollection.SiteCreatedTime}}

Sharing and access 2
Property Type Description Automation placeholder
Allow Guest User SignIn Boolean External users are allowed to access the site collection. {{LockedSiteCollection.AllowGuestUserSignIn}}
External Sharing String Shows the external content can be shared with external users. {{LockedSiteCollection.ExternalSharing}}

Security and compliance 6
Property Type Description Automation placeholder
Risk Score Int32 Stores risk score {{LockedSiteCollection.RiskScore}}
Risk Score Update DateTime Stores risk score update {{LockedSiteCollection.RiskScoreLastUpdate}}
Risk Score Value String Stores risk score value like Low_Low {{LockedSiteCollection.RiskScoreValue}}
Sensitivity Label String The display name of the sensitivity label applied to the site collection. {{LockedSiteCollection.SensitivityLabel}}
Share By Email Enabled Boolean When true, users will be able to grant permissions to guests for resources within the site collection. {{LockedSiteCollection.ShareByEmailEnabled}}
Share By Link Enabled Boolean Specifies whether the user will be able to share links to the documents that can be accessed without signing in. {{LockedSiteCollection.ShareByLinkEnabled}}

Storage, licences and cost 3
Property Type Description Automation placeholder
Storage Quota Double Specifies the storage quota for this site collection in megabytes. {{LockedSiteCollection.StorageQuota}}
Storage used Double The amount of storage currently being used on the site collection. {{LockedSiteCollection.StorageUsed}}
Percent of storage used Double The percentage of storage currently being used on the site collection based on the maximum usable storage quota. {{LockedSiteCollection.StorageUsedOfQuotaPercentage}}

Settings 2
Property Type Description Automation placeholder
Is Group Connected Boolean Indicates of a site collection has been connected to an M365 group. {{LockedSiteCollection.IsGroupConnected}}
Template String Indicates the site template of the site collection. A Site template is a container of pre - populated pages, page templates, news post templates, and web parts that can be customized to fit the needs of your organization. A site template can be only be set before creating a SharePoint Site/Site Collection. {{LockedSiteCollection.Template}}

Relations

This object does currently not have any relations.

Segments

This object does currently not have any segments.

Actions

  • Unlock SharePoint Site Collection

Frequently asked questions

What is the locked site collection object in Rencore Governance?

All locked SharePoint site collections. Locked site collection is an object type in the SharePoint inventory of Rencore Governance.

Which properties does Rencore Governance collect for locked site collection?

Rencore Governance collects 27 properties for Locked site collection, such as Allow Guest User SignIn, Initially Scanned, Display Name and 24 more.

How often is locked site collection scanned?

By default daily. You can change the scan interval of Locked site collection objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which actions can I run on locked site collection objects?

The built-in actions for Locked site collection objects are Unlock SharePoint Site Collection.

Which module includes the SharePoint connector?

The SharePoint connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.

Related pages

Related pages