Reports for Microsoft 365
AI summary
Rencore Governance provides report templates for Microsoft 365 organized by topic including Security, Licenses, Operations, and Other. Each template filters specific objects such as licenses, users, and groups, displaying the results as charts or lists to help you identify unused licenses, risky security settings, and configuration problems in your Microsoft 365 environment.
These are the report templatesReportA report is a saved query over the inventory that Rencore Governance shows as a chart, list, table or KPI, for example unused SharePoint site collections larger than 1 GB.Read more for Microsoft 365Microsoft 365Microsoft 365 is the Microsoft cloud suite of Teams, SharePoint, OneDrive, Exchange and the Office apps.Read more, grouped by topic. Each template filters one kind of object and shows the result as a chart or a list. Open a template for its filter, its chart settings and the object it reports on.
See the Microsoft 365 inventory reference for the objects these reports show.
Security 1
Risky settings, weak credentials and access that is wider than it should be.
| Report | Description | Chart | Reports on |
|---|---|---|---|
| Email domains of external users Recommended | Shows the domains of external userExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more emails to be able to configure allowed domains. | Donut chart | User |
Licenses and costs 5
Licenses, spend and storage that cost money without being used.
| Report | Description | Chart | Reports on |
|---|---|---|---|
| Licenses with unused seats Recommended | Shows licenses which have a high number of unused seats. | Bar chart | Subscription |
| License usage for Visio, Project and Power BI Pro Recommended | Shows units consumed for critical licenses like Visio, Project and Power BIPower BIPower BI is the Microsoft service for reports and dashboards over business data.Read more Pro. | Bar chart | Subscription |
| Licenses assigned to disabled user accounts Recommended | Shows licenses which are assigned to users with account enabled set to false. | Bar chart | Subscription |
| Licenses assigned to external users Recommended | Shows licenses which are assigned to external users and could be removed or might unnecessary. | Bar chart | Subscription |
| Licenses assigned to inactive users Recommended | Shows licenses which are users that have not signed in in last 90 days. | Bar chart | Subscription |
Operations 5
Day-to-day hygiene: naming, ownership, settings and configuration.
| Report | Description | Chart | Reports on |
|---|---|---|---|
| Users to be licensed with Rencore Governance | Used to calculate license costs for Rencore Governance. | KPI tile | User |
| Microsoft 365 groups | All active Microsoft 365 groupsMicrosoft 365 groupA Microsoft 365 Group is the membership object behind many Microsoft 365 workspaces.Read more. | Pie chart | Group |
| Private groups | All private groups. | List | Group |
| Users by region Recommended | Groups users by their country or region. | Pie chart | User |
| Users by type Recommended | Groups users by their type. | Pie chart | User |
Other 7
Templates without a category in the product.
| Report | Description | Chart | Reports on |
|---|---|---|---|
| Suspended/disabled subscriptions Recommended | All subscriptions that are not enabled. | List | Subscription |
| Distribution groups | All active distribution groups. | List | Group |
| External users | Shows all external users. | Pie chart | User |
| Groups with teams | All groups with TeamsMicrosoft TeamsMicrosoft Teams is the Microsoft 365 app for chat, meetings and team collaboration.Read more connected. | List | Group |
| Internal users | Shows all internal users. | Pie chart | User |
| Public groups | All public groups. | List | Group |
| Security groups | All active security groupsSecurity groupA security group is a Microsoft Entra group that gives a set of users access to resources.Read more. | List | Group |
Frequently asked questions
How many report templates does Rencore Governance provide for Microsoft 365?
How many report templates does Rencore Governance provide for Microsoft 365?18 report templates, such as Licenses with unused seats, License usage for Visio, Project and Power BI Pro and 16 more.
How are the Microsoft 365 reports grouped?
How are the Microsoft 365 reports grouped?By category: Security, Licenses and costs, Operations and Other.
Which chart types do the Microsoft 365 report templates use?
Which chart types do the Microsoft 365 report templates use?Bar chart, list, pie chart, kpi tile and donut chart.
Which Microsoft 365 reports are recommended?
Which Microsoft 365 reports are recommended?Licenses with unused seats, License usage for Visio, Project and Power BI Pro, Licenses assigned to disabled user accounts and 6 more.
Which module includes the Microsoft 365 connector?
Which module includes the Microsoft 365 connector?The Microsoft 365 connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.