Licenses assigned to external users
AI summary
The report shows licenses assigned to external users in your Microsoft 365 environment, helping you identify unnecessary assignments that could be removed to reduce costs.
Shows licenses which are assigned to external usersExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more and could be removed or might unnecessary.
What it shows
The report shows Subscription objects from the Microsoft 365Microsoft 365Microsoft 365 is the Microsoft cloud suite of Teams, SharePoint, OneDrive, Exchange and the Office apps.Read more inventory.
The rule
Every Subscription that has any License assignments where Is External is true
Chart
| Chart type | Bar chart |
|---|---|
| Grouped by | Display Name |
| Measure | Number of Subscription objects |
| Sorted by | Display Name, ascending |
| Limit | Top 10 |
In Rencore Governance
Details
| Reports on | Subscription |
|---|---|
| Connector | Microsoft 365 |
| Category | Costs |
| Chart type | Bar chart |
| Recommended | Yes |
| Status | Generally available |
Other reports for this object
- Unassigned Copilot license pool (CopilotMicrosoft 365 CopilotMicrosoft 365 Copilot is the AI assistant in the Microsoft 365 apps. Rencore Governance covers it with the Copilot connector, part of the AI & Agents module.Read more)
- Licenses with unused seats
- License usage for Visio, Project and Power BI Pro
- Licenses assigned to disabled user accounts
- Licenses assigned to inactive users
- Suspended/disabled subscriptions
Frequently asked questions
What does the licenses assigned to external users report show?
The Licenses assigned to external users report: shows licenses which are assigned to external users and could be removed or might unnecessary.
What is the rule of the licenses assigned to external users report?
Every Subscription that has any License assignments where Is External is true.
Which objects does the licenses assigned to external users report use?
The Licenses assigned to external users report works on Subscription objects from the Microsoft 365 inventory and shows them as a bar chart.
Which module includes the licenses assigned to external users report?
The Licenses assigned to external users report comes with the Microsoft 365 connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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