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Reference

Subscription

Last updated Inventory Microsoft 365

AI summary

A Subscription in Rencore Governance represents Microsoft 365 licenses available in your tenant, tracked as part of your inventory. The object includes 26 properties organized across six categories, providing information on license status, usage, capability status, and compliance, so you can review license allocation and identify unused licenses or assignments to inactive users.

All subscriptions with their licenses available in your tenant

Part of the Microsoft 365 inventory.

In Rencore Governance

The Subscription inventory page in Rencore Governance: counts, trend, violated policies and the list of objects
The inventory page in a Rencore demo Environment, captured October 2026.

Scan settings

Default scanning interval Allowed scanning intervals Data removal during incremental scan
Daily Daily, Weekly, Bi-Weekly, Monthly, Never, Initial Yes

Properties

26 properties in 6 groups. Open a group to see its properties.

Name and identity 2
Property Type Description Automation placeholder
Display Name String {{Subscription.DisplayName}}
Name String The SKU part number {{Subscription.Name}}

Activity and usage 4
Property Type Description Automation placeholder
Capability status String Possible values are: Enabled, Warning, Suspended, Deleted, LockedOut. The capabilityStatus is Enabled if the prepaidUnits property has at least 1 unit that is enabled, and LockedOut if the customer cancelled their subscription. {{Subscription.CapabilityStatus}}
Last scan update DateTime Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. {{Subscription.LastModifiedTime}}
Units unused in percent Int32 The number of licenses that have not been assigned in percent {{Subscription.UnitsUnusedInPercent}}
Units unused Int32 The number of licenses that have not been assigned {{Subscription.UnusedUnits}}

Dates and scanning 1
Property Type Description Automation placeholder
Initially Scanned DateTime Shows when this object was initially found in a scan. {{Subscription.CreatedTime}}

Security and compliance 4
Property Type Description Automation placeholder
Units enabled Int32 The number of units that are enabled for the active subscription of the service SKU {{Subscription.Enabled}}
Risk Score Int32 Stores risk score {{Subscription.RiskScore}}
Risk Score Update DateTime Stores risk score update {{Subscription.RiskScoreLastUpdate}}
Risk Score Value String Stores risk score value like Low_Low {{Subscription.RiskScoreValue}}

Storage, licences and cost 11
Property Type Description Automation placeholder
Monthly costs Double Monthly cost per unit of the active subscription of the service SKU {{Subscription.MonthlyCostsPerUnit}}
Monthly costs for used units Double Multiplies monthly costs per unit with number of used units {{Subscription.MonthyCostsForConsumedUnits}}
Monthly costs for enabled units Double Multiplies monthly costs per unit with number of enabled units {{Subscription.MonthyCostsForEnabledUnits}}
Monthly costs for unused units Double Multiplies monthly costs per unit with number of unused units {{Subscription.MonthyCostsForUnusedUnits}}
Id String The unique identifier for the service SKU {{Subscription.SkuId}}
SKU Part number String The SKU part number {{Subscription.SkuPartNumber}}
Units suspended Int32 The number of units that are suspended because the subscription of the service SKU has been cancelled. The units cannot be assigned but can still be reactivated before they are deleted. {{Subscription.Suspended}}
Annual costs for used units Double Multiplies annual costs per unit with number of used units {{Subscription.YearlyCostsForConsumedUnits}}
Annual costs for enabled units Double Multiplies annual costs per unit with number of enabled units {{Subscription.YearlyCostsForEnabledUnits}}
Annual costs for unused units Double Multiplies annual costs per unit with number of unused units {{Subscription.YearlyCostsForUnusedUnits}}
Annual costs Double Annual cost of the active subscription of the service SKU {{Subscription.YearlyCostsPerUnit}}

Other properties 4
Property Type Description Automation placeholder
Applies To String For example, "User" or "Company" {{Subscription.AppliesTo}}
Units consumed Int32 The number of licenses that have been assigned {{Subscription.ConsumedUnits}}
Units consumed in percent Int32 The number of licenses that have been assigned in percent {{Subscription.UnitsConsumedInPercent}}
Units warning Int32 The number of units that are in warning status. When the subscription of the service SKU has expired, the customer has a grace period to renew their subscription before it is cancelled (moved to a suspended state). {{Subscription.Warning}}

Relations

Relation Connector Description
App Microsoft 365 Apps included in subscription
User activity Microsoft 365
User Microsoft 365 Licensed users

Segments

Segment Description
Suspended/disabled Subscriptions All subscriptions that are not enabled

Actions

  • Add subscriptions for a user
  • Remove subscriptions for a user
Policy Severity Description
Licenses assigned to external users Medium Shows licenses which are assigned to external users and could be removed or might unnecessary
Licenses assigned to inactive users Medium Shows licenses which are users that have not signed in in last 90 days
Licenses assigned to disabled users Medium Shows licenses which are assigned to users with account enabled set to false
Licenses with less than 10 units available Information Shows licenses with less than 10 units available to assign to users.
License usage for Visio, Project and Power BI Pro Medium Shows units consumed for critical licenses like Visio, Project and Power BI Pro
Licenses with unused seats Medium Shows licenses which have a high number of unused seats
Unused licenses Low Shows M365 licenses with more enabled units than consumed units

Frequently asked questions

What is the Subscription object in Rencore Governance?

All subscriptions with their licenses available in your tenant. Subscription is an object type in the Microsoft 365 inventory of Rencore Governance.

Which properties does Rencore Governance collect for Subscription?

Rencore Governance collects 26 properties for Subscription, such as Applies To, Capability status, Units consumed and 23 more.

Which policies check Subscription objects?

7 built-in policies check Subscription objects, such as Licenses assigned to external users, Licenses assigned to inactive users and 5 more.

How often is Subscription scanned?

By default daily. You can change the scan interval of Subscription objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which actions can I run on Subscription objects?

The built-in actions for Subscription objects are Add subscriptions for a user and Remove subscriptions for a user.

Related pages

Related pages