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Reference

Rooms & equipment

Last updated Inventory Microsoft 365

AI summary

Rencore Governance tracks all rooms and equipment from your Microsoft 365 tenant as part of its inventory, capturing 27 properties organized across name, location, capacity, device details, accessibility, and compliance categories. Data is scanned daily by default, and you can reference these properties in automations using placeholders such as {{RoomsEquipment.DisplayName}} or {{RoomsEquipment.Capacity}}.

All rooms and equipment configured in your tenant

Part of the Microsoft 365 inventory.

In Rencore Governance

The Rooms & Equipment inventory page in Rencore Governance: counts, trend, violated policies and the list of objects
The inventory page in a Rencore demo Environment, captured October 2026.

Scan settings

Default scanning interval Allowed scanning intervals Data removal during incremental scan
Default Daily, Weekly, Bi-Weekly, Monthly, Never, Initial Yes

Properties

27 properties in 8 groups. Open a group to see its properties.

Name and identity 6
Property Type Description Automation placeholder
Audio Device Name String Specifies the name of the audio device in the room {{RoomsEquipment.AudioDeviceName}}
Booking Type String Type of room Allowed values: reserved, standard. {{RoomsEquipment.BookingType}}
Display Name String {{RoomsEquipment.DisplayName}}
Nickname String Specifies a nickname for the room {{RoomsEquipment.Nickname}}
Place Id String Unique identifier for the place {{RoomsEquipment.PlaceId}}
Video Device Name String Specifies the name of the video device in the room {{RoomsEquipment.VideoDeviceName}}

Organization and location 9
Property Type Description Automation placeholder
Address City String The city {{RoomsEquipment.AddressCity}}
Address Postal Code String The postal code {{RoomsEquipment.AddressPostalCode}}
Address State String The state {{RoomsEquipment.AddressState}}
Address Street String The street {{RoomsEquipment.AddressStreet}}
Capacity Int32 Specifies the capacity of the room {{RoomsEquipment.Capacity}}
Email Address String Email address of the room {{RoomsEquipment.EmailAddress}}
Geo Coordinates Latitude String The latitude of the location {{RoomsEquipment.GeoCoordinatesLatitude}}
Geo Coordinates Longitude String The longitude of the location {{RoomsEquipment.GeoCoordinatesLongitude}}
Phone String The phone number of the place {{RoomsEquipment.Phone}}

Activity and usage 2
Property Type Description Automation placeholder
Floor Number Int32 Specifies the floor number that the room is on {{RoomsEquipment.FloorNumber}}
Last scan update DateTime Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. {{RoomsEquipment.LastModifiedTime}}

Dates and scanning 1
Property Type Description Automation placeholder
Initially Scanned DateTime Shows when this object was initially found in a scan. {{RoomsEquipment.CreatedTime}}

Sharing and access 1
Property Type Description Automation placeholder
Is Wheel Chair Accessible Boolean Specifies whether the room is wheelchair accessible {{RoomsEquipment.IsWheelChairAccessible}}

Security and compliance 4
Property Type Description Automation placeholder
Label String Specifies a descriptive label for the room {{RoomsEquipment.Label}}
Risk Score Int32 Stores risk score {{RoomsEquipment.RiskScore}}
Risk Score Update DateTime Stores risk score update {{RoomsEquipment.RiskScoreLastUpdate}}
Risk Score Value String Stores risk score value like Low_Low {{RoomsEquipment.RiskScoreValue}}

Settings 1
Property Type Description Automation placeholder
Is Managed Boolean Specifies whether the room is managed {{RoomsEquipment.IsManaged}}

Other properties 3
Property Type Description Automation placeholder
Building String Specifies the building name or building number that the room is in {{RoomsEquipment.Building}}
Display Device String Specifies the name of the display device in the room {{RoomsEquipment.DisplayDevice}}
Tags String[] Specifies additional features of the room {{RoomsEquipment.Tags}}

Relations

Relation Connector Description
User Microsoft 365 User of the place

Segments

This object does currently not have any segments.

Actions

This object does currently not have any actions.

Policy Severity Description
Disabled room/place accounts Low Shows rooms/places with disabled accounts

Frequently asked questions

What is the rooms & equipment object in Rencore Governance?

All rooms and equipment configured in your tenant. Rooms & equipment is an object type in the Microsoft 365 inventory of Rencore Governance.

Which properties does Rencore Governance collect for rooms & equipment?

Rencore Governance collects 27 properties for Rooms & equipment, such as Address City, Address Postal Code, Address State and 24 more.

Which policies check rooms & equipment objects?

1 built-in policy checks Rooms & equipment objects, such as Disabled room/place accounts.

How often is rooms & equipment scanned?

You can change the scan interval of Rooms & equipment objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which module includes the Microsoft 365 connector?

The Microsoft 365 connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.

Related pages

Related pages