Automations for OneDrive
AI summary
Lists the ready-made OneDrive automation templates, split into security and operations groups, so you can pick one that fits your needs. You find reminders about externally shared files, a warning when storage passes 90%, and a personalized email to each OneDrive owner.
These are the automation templatesAutomationAn automation is a workflow Rencore Governance runs on inventory objects when a trigger fires.Read more for OneDriveOneDriveOneDrive is the personal file storage of each Microsoft 365 user. The OneDrive connector of Rencore Governance, part of the Digital Workplace module, inventories every OneDrive with its files, folders and file sharing.Read more, grouped by what they help with. An automation runsAutomation batchAn automation batch is the group of automation runs that started from the same trigger at the same time.Read more when a policy finds a violation, on a schedule or when you start it, and carries out its steps without anyone clicking through each item.
See the OneDrive inventory reference for the objects these templates work on.
Security 2
Risky settings, weak credentials and access that is wider than it should be.
| Automation | Description | Applies to |
|---|---|---|
| Remind OneDrive Owners of externally shared files | Remind OneDrive Owners on a monthly basis to policy for files that have been shared with external usersExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more. | — |
| Warn OneDrive owners if their OneDrive reaches storage limitStorage limitA storage limit, or quota, caps how much space a SharePoint site or a OneDrive can use from the storage of your tenant.Read more | Sends an email to OneDrive owners once their OneDrive has reached more than 90% of storage limit. | — |
Operations 1
Day-to-day hygiene: naming, ownership, settings and configuration.
| Automation | Description | Applies to |
|---|---|---|
| Send one email per OneDrive owner | Send an email to every owner of one OneDrive and directly addresses the user by first and last name. | — |
Frequently asked questions
How many automation templates does Rencore Governance provide for OneDrive?
How many automation templates does Rencore Governance provide for OneDrive?3 automation templates, such as Send one email per OneDrive owner, Remind OneDrive Owners of externally shared files and Warn OneDrive owners if their OneDrive reaches storage limit.
How are the OneDrive automations grouped?
How are the OneDrive automations grouped?By category: Security and Operations.
Which module includes the OneDrive connector?
Which module includes the OneDrive connector?The OneDrive connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.