Automations for Teams
AI summary
Ready-made automation templates for Microsoft Teams, grouped by purpose: security, guest and external access, clean-up, reviews and operations. Examples include setting public teams to private, marking teams that contain external users, archiving unused teams, and emailing team owners. For archiving and deleting a team, you can pick a version that waits for an explicit approval first. If the approver rejects the request, the team stays unchanged.
These are the automation templatesAutomationAn automation is a workflow Rencore Governance runs on inventory objects when a trigger fires.Read more for TeamsMicrosoft TeamsMicrosoft Teams is the Microsoft 365 app for chat, meetings and team collaboration.Read more, grouped by what they help with. An automation runsAutomation batchAn automation batch is the group of automation runs that started from the same trigger at the same time.Read more when a policy finds a violation, on a schedule or when you start it, and carries out its steps without anyone clicking through each item.
See the Teams inventory reference for the objects these templates work on.
Security 1
Risky settings, weak credentials and access that is wider than it should be.
| Automation | Description | Applies to |
|---|---|---|
| Set teams to private by default | Sets public teams to private and informs teams owners about the change. | — |
Guests and external access 1
Guests, external usersExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more and content shared outside your organization.
| Automation | Description | Applies to |
|---|---|---|
| Mark teams with external users | Add External indicator to team title if a team contains external users. | — |
Clean-up 1
Inactive, empty, ownerless or outdated objects you can archive or delete.
| Automation | Description | Applies to |
|---|---|---|
| Archive unused teams | Automatically archives unused MS Teams teams. | — |
Reviews 4
Steps that run during or after an owner review.
| Automation | Description | Applies to |
|---|---|---|
| Archive Microsoft Team | Archives a Microsoft Team and sets its associated SharePoint Online site to read-only. | — |
| Archive Microsoft Team (with Approval) | Archives a Microsoft Team and sets its associated SharePoint Online site to read-only, but only after an explicit… Full descriptionArchives a Microsoft Team and sets its associated SharePoint Online site to read-only, but only after an explicit approval has been granted. An approval requestApprovalAn approval is a decision Rencore Governance asks a person to make before it goes ahead.Read more is sent to the designated approver before any action is taken. If the request is rejected, the Team remains fully active. | — |
| Delete Microsoft Team | Permanently deletes a Microsoft Team and all its associated content. | — |
| Delete Microsoft Team (with Approval) | Permanently deletes a Microsoft Team and all its associated content, but only after an explicit approval has been… Full descriptionPermanently deletes a Microsoft Team and all its associated content, but only after an explicit approval has been granted. An approval request is sent to the designated approver before any action is taken. If the request is rejected, the Team remains untouched. | — |
Operations 2
Day-to-day hygiene: naming, ownership, settings and configuration.
| Automation | Description | Applies to |
|---|---|---|
| Send a combined email to all owners of a Team | Send a single (combined) email to the owners of one Microsoft Teams team. | — |
| Send one email per Team ownerWorkspace ownerA workspace owner is an owner of a Microsoft 365 workspace, such as a Team, a SharePoint site or a group.Read more | Send an email to every owner of one Microsoft Teams team and directly addresses the user by first and last name. | — |
Frequently asked questions
How many automation templates does Rencore Governance provide for Teams?
How many automation templates does Rencore Governance provide for Teams?9 automation templates, such as Archive unused teams, Set teams to private by default and 7 more.
How are the Teams automations grouped?
How are the Teams automations grouped?By category: Security, Guests and external access, Clean-up, Reviews and Operations.
Which module includes the Teams connector?
Which module includes the Teams connector?The Teams connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.