Teams

After the first scan, check the inventory, turn on a first set of policies, fix one violation and add a first automation and dashboard.

Inventory Policies Automation Dashboards SharePoint Microsoft 365

How to add the Archive or Unarchive a Team action to an automation, and how the Archive Unused Teams template uses it.

Find accounts of people who left, with the licenses, workspaces and OneDrive content they still hold, and remove their access with actions or an automation.

Automation Microsoft 365 Entra ID SharePoint OneDrive Copilot

Find old, unused and trivial files in SharePoint and OneDrive before a Copilot rollout, then archive the files or the Teams and sites that hold them.

Automation SharePoint OneDrive

How to add a predefined Teams channel that Provisioning Templates can suggest when someone requests a new Team in Rencore Governance.

Find files, sites and Teams that are shared beyond their audience with a report and policies, then remove the sharing or let the owners clean it up.

Policies SharePoint OneDrive

Find guest accounts that have not signed in for months or never accepted their invitation, then disable them or remove them from your workspaces.

Policies Microsoft 365 SharePoint

Find SharePoint sites, Teams and Microsoft 365 groups with a missing or wrong sensitivity label, and set the right label on Microsoft 365 groups.

Policies SharePoint Microsoft 365

Find Teams, groups and SharePoint sites with no owner, one owner or only disabled owners, then add an owner or ask someone to take over the workspace.

Policies SharePoint Microsoft 365

A Microsoft Graph bug stops the scan of Teams channel tabs that have no display name. How to fix it by removing the invalid tabs.

Find Teams, sites and communities nobody uses anymore, ask the owners whether they are still needed, and archive or delete the rest.

Sprawl & Lifecycle Automation SharePoint Viva Engage

Find what people who left still own or hold, such as Teams, sites, OneDrives and licenses, and hand it over or remove it.

Sprawl & Lifecycle Access & Sharing Microsoft 365 Entra ID SharePoint OneDrive Copilot

Open a ticket in ServiceNow or another ticket system, or start a Power Automate flow, when a policy finds a violation or an automation runs.

Automation SharePoint Microsoft 365

Give a country, subsidiary or business unit its own view of the tenant, with admins who see and act only inside their scope.

Settings Policies Reports Microsoft 365 SharePoint

Find files, sites and Teams that are shared more widely than they should be, and remove the sharing or ask the owners to clean it up.

Access & Sharing Reviews SharePoint OneDrive

See every guest in your tenant, find the ones who are inactive or never accepted their invitation, and remove their access.

Access & Sharing Microsoft 365 SharePoint

Find Teams, sites and groups with no owner, one owner or only disabled owners, and get a second owner in place.

Sprawl & Lifecycle SharePoint Microsoft 365

Let users request new Teams and sites from approved templates, with naming rules, business metadata and an approval step.

Provisioning SharePoint

Ask workspace owners on a schedule to confirm who still needs access, and remove the people who do not.

Reviews Access & Sharing SharePoint Microsoft 365 Viva Engage

Show auditors and management what is in your tenant and how well it follows your policies, with reports, dashboards and exports.

Reports Dashboards SharePoint OneDrive Exchange Microsoft 365 Entra ID

A review of every Team. The Teams review template "Access review for teams" in Rencore Governance.

Shows all Copilot agents and SharePoint agents which are. The Teams segment "Agents published to Teams app catalog" in Rencore Governance.

The inventory objects that members of the built-in All services team can see in Rencore Governance, grouped by connector.

Settings Azure Entra ID Microsoft Foundry ChatGPT Enterprise Claude Enterprise Copilot Copilot Studio Exchange Microsoft 365 OneDrive Planner Power Apps Power Automate Power BI SharePoint Viva Engage

All installed Teams apps in your tenant. Properties, relations and actions of the App object in the Teams inventory.

All Teams that have been archived. The Teams report "Archived teams" in Rencore Governance.

All Teams that have been archived. The Teams segment "Archived teams" in Rencore Governance.

The 15 actions Rencore Governance automations can run on Teams, with a description and category for each.

The 9 automation templates Rencore Governance provides for Teams, with what each one does and the objects it applies to.

The 11 built-in actions you can run on Teams objects in Rencore Governance, with what each one does and the objects it applies to.

All Channels of the Team. Properties, relations and actions of the Channel object in the Teams inventory.

Identifies Team channels with a Copilot Agent conversation in the last 90 days. The Teams segment "Channels with Copilot agents" in Rencore Governance.

The Custom team provisioning template for Teams in Rencore Governance. Start with an empty Team and configure policies, channels and apps from scratch.

All teams that have been deleted. Properties, relations and actions of the Deleted team object in the Teams inventory.

The Department Workspace provisioning template for Teams in Rencore Governance.

Details about Teams device usage in the last 180 days. Properties, relations and actions of the Device usage object in the Teams inventory.

Shows teams with no message posted in last 6 month and no SharePoint content modified in last 6 month. Built-in Teams policy "Inactive teams".

The Manage a project provisioning template for Teams in Rencore Governance.

The Manage an event provisioning template for Teams in Rencore Governance.

Shows all the users which have any Team Member. A filter of the Rencore Teams App. The Teams segment "My membership" in Rencore Governance.

Shows all the users which have any Team Owner. A filter of the Rencore Teams App. The Teams segment "My ownership" in Rencore Governance.

All Teams scanned the first time in the last 14 days. The Teams report "New teams" in Rencore Governance.

All Teams scanned the first time in the last 14 days. The Teams segment "New teams" in Rencore Governance.

Teams created in the last 14 days, eg. to send onboarding information. The built-in Teams policy "New Teams": what it detects and the rule behind it.

The Onboard employees provisioning template for Teams in Rencore Governance.

Shows the (custom developed) apps available only in this tenant. The Teams segment "Organization apps" in Rencore Governance.

The Organize help desk provisioning template for Teams in Rencore Governance. Collaborate on documentation, policy, and processes that support your help desk.

The 22 built-in policies Rencore Governance provides for Teams, with what each one checks, its severity and its category.

Predefined Teams channels that can automatically get deployed in team during provisioning (including custom tabs). Pre-defined Teams channels object.

All private channels in Teams. The Teams report "Private channels" in Rencore Governance.

All private channels in Teams. The Teams segment "Private channels" in Rencore Governance.

Every team comes with about 60 Microsoft apps already installed, and some of them are hidden in Teams. Microsoft does not tell us which apps you added…

Archiving a team has no relation to the lock state of the related SharePoint Site Collection, so Rencore Governance does not show it as locked.

Inventory SharePoint

A channel is a section inside a Microsoft Teams team where members hold conversations and share files on one topic. A channel is standard, private or shared.

When you delete a user or a Microsoft 365 group, Microsoft Entra ID keeps it soft-deleted for 30 days. In that time you can restore it with its memberships.

Inventory Microsoft 365 SharePoint

Microsoft Teams is the Microsoft 365 app for chat, meetings and team collaboration. Rencore Governance covers it with the Teams connector, part of the Digital…

A private channel is a Microsoft Teams channel that only some members of the team can see. It has its own SharePoint site for its files.

A shared channel is a Microsoft Teams channel that people from outside the team, and from other organizations, can join without joining the team.

Teams Administrator is a Microsoft Entra admin role that manages Microsoft Teams settings, policies and apps in the Teams admin center.