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FAQ
Another reviewer is already working on the same review. Should I wait? You do not need to wait. Multiple reviewers can start a review independently. However, the first reviewer to complete the review submits the final result.
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FAQ
Can I assign a security group as reviewers? No. Currently, reviewer assignment supports Owners (automatic) and Specified users (individual users you select). Security group assignment is not available.
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FAQ
Can I change a review schedule while a cycle is running? Yes. Editing a review schedule takes effect for the next cycle. However, the currently running cycle uses the configuration that was active when it started.
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FAQ
Can I reject a review assignment? Yes. On the review start page, click Reject Review and provide a reason. You will be removed as a reviewer for that workspace.
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FAQ
Can I restart a finished or canceled cycle? No. Each cycle is a one-time execution. To review the same workspaces again, enable the review schedule for manual triggers, or wait for the next scheduled…
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FAQ
Can I see what other reviewers changed? After a review is completed, click the entry in your History tab to see a summary of all changes that were made, including which people or permissions were…
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FAQ
Do I need to set up automations? No, automations are optional. Without them, reviewers can still complete reviews and make changes to workspace access. Automations add post-review actions and…
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FAQ
How do I know if my reviews are effective? Check the decision metrics on the cycle detail page: a high completion rate, a low Unreviewed count, and reviewers making meaningful decisions instead of…
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FAQ
How long should I set the review duration? It depends on your organization's responsiveness and the scope of the review. A 30-day window (the default) gives reviewers plenty of time, but shorter windows…
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FAQ
I removed someone during a review but they still have access. Why? Review changes are applied when you complete the review by clicking Complete on the summary page. If you are still in the middle of the review process, changes…
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FAQ
What do the different actions on the summary page mean? You may have the option to select additional actions beyond the standard Complete action, such as Archive, Delete, or other custom actions your admin…
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FAQ
What does "Aggregating" status mean? When a cycle starts, the system queries your Inventory to identify all workspaces matching your review scope and filters. During this phase, the status shows…
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FAQ
What does "Rejected" mean as a decision? It means all assigned reviewers declined the review assignment. This happens when reviewers feel they are not the right person to review a particular workspace.
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FAQ
What happens if a workspace has no owner? If a workspace has no owner assigned in Microsoft 365 and reviewer assignment is set to Owners, no reviewer is assigned for that workspace. The object review…
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FAQ
What happens if I do not complete a review before the due date? The review expires and is moved to your History tab with an Expired status. Depending on your organization's configuration, expired reviews may trigger…
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FAQ
What happens to "Unreviewed" workspaces? Nothing changes. Unreviewed means no reviewer completed the review and the workspace stays as-is. If configured, a follow-up automation triggers for expired…
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FAQ
What happens when I stop a cycle? All pending and in-progress object reviews are canceled. Reviews that were already completed or expired are preserved with their existing decisions and changes.
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FAQ
What is the difference between a manual and a scheduled review? A manual review runs once when you trigger it, and the schedule auto-disables after the cycle finishes. A scheduled review runs automatically on a recurring…
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FAQ
What is the difference between status and decision? Status tracks where a review is in its lifecycle (Pending, In Progress, Completed, Expired, Canceled). Decision tracks what happened to the workspace…
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FAQ
What permissions are required for review scopes? Rencore Governance requires specific automation permissions depending on the scopes included in your review. The required permissions vary by scope, for…
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FAQ
What review steps should I enable? Start with the basics: Owners and Members, which cover the most common governance needs. Add Site Access and File Access for deeper visibility into SharePoint…
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FAQ
Who gets notified when a review starts? The reviewers assigned to each workspace receive an email notification based on the Communication configuration in the review. For Owners assignment, this is…
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FAQ
Why did I receive a review assignment? You received a review because you are an owner of a workspace that is part of a scheduled review. Your organization uses reviews to regularly verify access.
