Product area
Licences & costs
Licence use and costs inside your connectors, for example unused licences.
46 pages · All tags
Use cases 2
- Use cases › What do you want to do?Manage storage and file versions
See storage use against quota for every site and OneDrive, get warned before a quota is full, and trim old file versions.
- Use cases › What do you want to do?Reduce license and AI spend
Find Microsoft 365 and Copilot licenses nobody uses, and watch Copilot Studio consumption before it goes over your pay-as-you-go limit.
Reference 42
- Reference › Policies › Microsoft 365Admin accounts with an Office 365 E3 license assigned
What the built-in Microsoft 365 policy "Admin accounts with an Office 365 E3 license assigned" in Rencore Governance detects, and the rule behind it.
- Reference › Policies › Copilot StudioAutonomous Copilot agent risk
What the built-in Copilot Studio policy "Autonomous Copilot agent risk" in Rencore Governance detects, and the rule behind it.
- Reference › Policies › Copilot StudioAutonomous Copilot agent with scheduled trigger
What the built-in Copilot Studio policy "Autonomous Copilot agent with scheduled trigger" in Rencore Governance detects, and the rule behind it.
- Reference › ConnectorsAzure
What Rencore Governance covers for Azure: 5 object types and 1 policy, grouped by product area.
- Reference › ConnectorsChatGPT Enterprise
What Rencore Governance covers for ChatGPT Enterprise: 33 object types, 30 policies, 18 automations and 9 built-in actions, grouped by product area.
- Reference › Policies › ChatGPT EnterpriseChatGPT user over 80% of their spend cap
Detects users whose month-to-date usage has passed 80% of their effective cap. Built-in ChatGPT Enterprise policy "ChatGPT user over 80% of their spend cap".
- Reference › Policies › ChatGPT EnterpriseChatGPT user with no spend cap
Detects users whose effective spend limit is unlimited. Built-in ChatGPT Enterprise policy "ChatGPT user with no spend cap".
- Reference › ConnectorsClaude Enterprise
What Rencore Governance covers for Claude Enterprise: 21 object types, 17 policies, 2 automations and 1 built-in action, grouped by product area.
- Reference › Policies › ChatGPT EnterpriseCodex seat with no Codex usage
Detects users on a Codex seat who have not used Codex in 30 days. Built-in ChatGPT Enterprise policy "Codex seat with no Codex usage".
- Reference › ConnectorsCopilot
What Rencore Governance covers for Copilot: 5 object types and 5 policies, grouped by product area.
- Reference › Policies › CopilotCopilot license assigned to disabled account
What the built-in Copilot policy "Copilot license assigned to disabled account" in Rencore Governance detects, and the rule behind it.
- Reference › ConnectorsCopilot Studio
What Rencore Governance covers for Copilot Studio: 12 object types and 10 policies, grouped by product area.
- Reference › Policies › Microsoft 365Disabled user accounts with assigned licenses
Shows disabled user accounts which have any licenses assigned. Built-in Microsoft 365 policy "Disabled user accounts with assigned licenses".
- Reference › Policies › Power AutomateFlows requiring a premium license
Shows Flows with premium connectors, premium actions or premium triggers (e.g. common data service). The "Flows requiring a premium license" policy.
- Reference › Policies › ChatGPT EnterpriseGroup without a default spend limit
Detects groups with no default cap, whose members fall through to the workspace default. The "Group without a default spend limit" policy.
- Reference › Policies › Microsoft 365Guest users with a Dynamics license assigned
Guest users with a Dynamics license assigned. Built-in Microsoft 365 policy "Guest users with a Dynamics license assigned".
- Reference › Policies › ChatGPT EnterpriseIdle ChatGPT seat
Detects users with no usage this month or last month. The built-in ChatGPT Enterprise policy "Idle ChatGPT seat": what it detects and the rule behind it.
- Reference › Policies › CopilotInactive Copilot users - 30 days
What the built-in Copilot policy "Inactive Copilot users - 30 days" in Rencore Governance detects, and the rule behind it.
- Reference › Policies › OneDriveLarge OneDrive sites
Show OneDrive Site with more than 100GB data. The built-in OneDrive policy "Large OneDrive sites": what it detects and the rule behind it.
- Reference › Policies › Microsoft 365License usage for Visio, Project and Power BI Pro
Shows units consumed for critical licenses like Visio, Project and Power BI Pro. The "License usage for Visio, Project and Power BI Pro" policy.
- Reference › Policies › Microsoft 365Licenses assigned to disabled users
Shows licenses which are assigned to users with account enabled set to false. Built-in Microsoft 365 policy "Licenses assigned to disabled users".
- Reference › Policies › Microsoft 365Licenses assigned to external users
Shows licenses which are assigned to external users and could be removed or might unnecessary. The "Licenses assigned to external users" policy.
- Reference › Policies › Microsoft 365Licenses assigned to inactive users
Shows licenses which are users that have not signed in in last 90 days. Built-in Microsoft 365 policy "Licenses assigned to inactive users".
- Reference › Policies › Microsoft 365Licenses with less than 10 units available
Shows licenses with less than 10 units available to assign to users. Built-in Microsoft 365 policy "Licenses with less than 10 units available".
- Reference › Policies › Microsoft 365Licenses with unused seats
Shows licenses which have a high number of unused seats. The built-in Microsoft 365 policy "Licenses with unused seats": what it detects and the rule behind it.
- Reference › ConnectorsMicrosoft 365
What Rencore Governance covers for Microsoft 365: 11 object types, 29 policies, 4 automations and 24 built-in actions, grouped by product area.
- Reference › Policies › Claude EnterpriseNo spend limit configured
Detects scopes whose effective spend limit is unlimited, leaving costs uncapped. Built-in Claude Enterprise policy "No spend limit configured".
- Reference › ConnectorsOneDrive
What Rencore Governance covers for OneDrive: 4 object types, 7 policies, 3 automations and 3 built-in actions, grouped by product area.
- Reference › Policies › OneDriveOneDrives near storage limit
Shows OneDrives using more than 90% of their available storage space. Built-in OneDrive policy "OneDrives near storage limit".
- Reference › Policies › Microsoft 365Over-licensed user accounts
User accounts that have more than one License assigned with overlapping apps. Built-in Microsoft 365 policy "Over-licensed user accounts".
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- Reference › Policies › Copilot StudioPAYG Plan limit exceeded - 7 days
Flags pay-as-you-go plans that exceed a billing amount of 250 within 7 days, requiring billing plan review. The "PAYG Plan limit exceeded - 7 days" policy.
- Reference › ConnectorsPower Apps
What Rencore Governance covers for Power Apps: 4 object types, 3 policies, 4 automations and 4 built-in actions, grouped by product area.
- Reference › Policies › Power AppsPower Apps requiring a premium license
Shows Power Apps with premium connectors, custom connectors, common data service etc. Built-in Power Apps policy "Power Apps requiring a premium license".
- Reference › ConnectorsPower Automate
What Rencore Governance covers for Power Automate: 6 object types, 13 policies, 2 automations and 4 built-in actions, grouped by product area.
- Reference › Policies › AzureResource Groups with too many services
For better cost control move AI services into separate resource groups. Built-in Azure policy "Resource Groups with too many services".
- Reference › ConnectorsSharePoint
What Rencore Governance covers for SharePoint: 14 object types, 32 policies, 9 automations and 19 built-in actions, grouped by product area.
- Reference › Policies › SharePointSharePoint site collections near storage limit
Shows SharePoint Site Collections using more than 90% of their available storage space. The "SharePoint site collections near storage limit" policy.
- Reference › Policies › SharePointSite collection is unused with more than 1 GB
Shows sites which have not been used in last 90 days and are larger than 1 GB. Built-in SharePoint policy "Site collection is unused with more than 1 GB".
- Reference › Policies › Claude EnterpriseSpend limit over 80% consumed
Detects effective spend limits whose current consumption exceeds 80% of the configured limit. Built-in Claude Enterprise policy "Spend limit over 80% consumed".
- Reference › Policies › Microsoft 365Unused licenses
Shows M365 licenses with more enabled units than consumed units. The built-in Microsoft 365 policy "Unused licenses": what it detects and the rule behind it.
- Reference › Policies › Microsoft 365Users with E3 license not using Outlook in last 12 month
Show Users with E3 license not using Outlook in last 12 month. Built-in Microsoft 365 policy "Users with E3 license not using Outlook in last 12 month".
- Reference › Policies › Microsoft 365Users with Power Platform Premium license
Users with assigned Premium License for Power Platform (per user plan). Built-in Microsoft 365 policy "Users with Power Platform Premium license".
Glossary 2
- GlossaryLicense cost and currency
License cost and currency are the values Rencore Governance uses to show Microsoft 365 license costs in the inventory, reports and policies. The currency is…
- GlossaryPay-as-you-go plan
A pay-as-you-go plan links one or more Power Platform environments to an Azure subscription. Usage in those environments, such as Copilot Studio agent…