Licenses assigned to external users
AI summary
Rencore Governance detects Microsoft 365 licenses assigned to external users, which consume resources intended for staff and may provide broader access than necessary. Review results to revoke unnecessary assignments and consider implementing approval workflows for external license requests.
What it detects
Shows licenses which are assigned to external usersExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more and could be removed or might unnecessary.
Why it matters
External users with Microsoft 365Microsoft 365Microsoft 365 is the Microsoft cloud suite of Teams, SharePoint, OneDrive, Exchange and the Office apps.Read more licenses consume resources intended for internal staff and may have broader access than necessary for external collaboration. Review all externally assigned licenses to validate business requirements, revoke unnecessary assignments to reduce costs, and implement approval workflows for any external license requests to ensure appropriate resource allocation and maintain cost control.
The rule
Every Subscription that has any License assignments where Is External is true
In Rencore Governance
Details
| Applies to | Subscription |
|---|---|
| Connector | Microsoft 365 |
| Severity | Medium |
| Category | Costs |
| Recommended | Yes |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Subscription objects:
- Licenses assigned to inactive users (Medium)
- Licenses assigned to disabled users (Medium)
- Licenses with less than 10 units available (Information)
- License usage for Visio, Project and Power BI Pro (Medium)
- Licenses with unused seats (Medium)
- Unused licenses (Low)
Frequently asked questions
What does the licenses assigned to external users policy detect?
The Licenses assigned to external users policy shows licenses which are assigned to external users and could be removed or might unnecessary.
Which objects does the licenses assigned to external users policy check?
The Licenses assigned to external users policy checks Subscription objects from the Microsoft 365 inventory and reports each one that matches its rule as a violation.
How severe is a violation of the licenses assigned to external users policy?
Violations of the Licenses assigned to external users policy have Medium severity. The policy is in the Costs category.
Which module includes the licenses assigned to external users policy?
The Licenses assigned to external users policy comes with the Microsoft 365 connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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