External users with pending acceptance
AI summary
External users who have not yet accepted their invitations to your tenant may indicate communication issues or changed collaboration needs and leave potential access points open indefinitely. Rencore Governance detects these users and allows you to send automated reminders, set expiration timeframes, and automatically remove unaccepted invitations to maintain a secure external access environment.
What it detects
External usersExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more which have not accepted invitation to your tenant.
Why it matters
Unaccepted invitations may indicate communication issues or changed collaboration needs while leaving potential access points open indefinitely. Use Rencore Governance to send automated reminder emails to external users with pending invitations, set expiration timeframes for all invitations, and automatically remove those that remain unaccepted beyond your defined threshold to maintain a secure and well-managed external access environment.
The rule
Every User where External User State contains 'Pending' and Is External is true
In Rencore Governance
Details
| Applies to | User |
|---|---|
| Connector | Microsoft 365 |
| Severity | Low |
| Category | External Access |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check User objects:
- Copilot adoption opportunity - E3/E5 users (Medium)
- Copilot license assigned to disabled account (High)
- Inactive Copilot users - 30 days (Medium)
- Excessive draft agent creation pattern (Medium)
- External users (Information)
- Users with Power Platform Premium license (Information)
- Users with E3 license not using Outlook in last 12 month (Low)
- Users with passwords not changed in last 6 months (Medium)
- Disabled user accounts (Medium)
- Admin accounts with an Office 365 E3 license assigned (Medium)
- Administrators without MFA (High)
- External users invited 3 month ago with pending acceptance (Low)
- Disabled user accounts with assigned licenses (High)
- Global administrators without MFA (High)
- Guest users with a Dynamics license assigned (Medium)
- Inactive external users (Medium)
- Inactive internal users (Medium)
- Over-licensed user accounts (High)
- Users who are creating Microsoft Loop Teams components (Medium)
Frequently asked questions
What does the external users with pending acceptance policy detect?
External users which have not accepted invitation to your tenant.
Which objects does the external users with pending acceptance policy check?
The External users with pending acceptance policy checks User objects from the Microsoft 365 inventory and reports each one that matches its rule as a violation.
How severe is a violation of the external users with pending acceptance policy?
Violations of the External users with pending acceptance policy have Low severity. The policy is in the External Access category.
Which module includes the external users with pending acceptance policy?
The External users with pending acceptance policy comes with the Microsoft 365 connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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