Licenses assigned to disabled users
AI summary
Licenses assigned to disabled user accounts waste resources and may indicate incomplete offboarding. Detect and remove these assignments through Rencore Governance, and run regular reviews to catch any gaps in your offboarding process.
What it detects
Shows licenses which are assigned to users with account enabled set to false.
Why it matters
Keeping licenses active on disabled accounts wastes resources and may indicate incomplete offboarding processes that leave other access rights active. Implement automated workflows through Rencore Governance to detect and remove licenses from disabled accounts immediately upon detection, establish regular review cyclesReviewA Review is a recurring or one-off check in which workspace owners confirm who has access to their Microsoft 365 workspaces, directly in the Rencore Teams App.Read more to catch any missed assignments, and ensure your offboarding process includes comprehensive license removal to optimize costs and security.
The rule
Every Subscription that has any License assignments where Account enabled is false
In Rencore Governance
Details
| Applies to | Subscription |
|---|---|
| Connector | Microsoft 365 |
| Severity | Medium |
| Category | Costs |
| Recommended | Yes |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check Subscription objects:
- Licenses assigned to external users (Medium)
- Licenses assigned to inactive users (Medium)
- Licenses with less than 10 units available (Information)
- License usage for Visio, Project and Power BI Pro (Medium)
- Licenses with unused seats (Medium)
- Unused licenses (Low)
Frequently asked questions
What does the licenses assigned to disabled users policy detect?
The Licenses assigned to disabled users policy shows licenses which are assigned to users with account enabled set to false.
Which objects does the licenses assigned to disabled users policy check?
The Licenses assigned to disabled users policy checks Subscription objects from the Microsoft 365 inventory and reports each one that matches its rule as a violation.
How severe is a violation of the licenses assigned to disabled users policy?
Violations of the Licenses assigned to disabled users policy have Medium severity. The policy is in the Costs category.
Which module includes the licenses assigned to disabled users policy?
The Licenses assigned to disabled users policy comes with the Microsoft 365 connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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