Policies for OneDrive
AI summary
Rencore provides policy templates for OneDrive that identify governance issues in four areas: external file sharing, disabled user accounts, storage usage, and file age. Each template assigns a severity level to help you prioritize which violations to tackle first.
These are the policy templatesPolicyA policy is a governance rule that Rencore Governance checks against your inventory, for example Teams without owners.Read more for OneDriveOneDriveOneDrive is the personal file storage of each Microsoft 365 user. The OneDrive connector of Rencore Governance, part of the Digital Workplace module, inventories every OneDrive with its files, folders and file sharing.Read more, grouped by what they look for. Each template checks one kind of object and flags every item that breaks the rule. The severity shows how serious a violation is; a Recommended pill marks the templates Rencore recommends you start with.
See the OneDrive inventory reference for the objects these templates work on.
Guests and external access 2
Guests, external usersExternal userAn external user is an account whose home tenant belongs to another organization, invited into your tenant to work with you.Read more and content shared outside your organization.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| OneDrive file is shared with external users | Identifies OneDrive files that have been shared externally, increasing the risk of data leakage. | Medium | File sharing |
| OneDrive contains at least one externally shared file | Identifies OneDrive accounts where at least one file is shared externally, posing potential data security risks. | Medium | OneDrive |
Leavers 2
What people who left, or whose accounts are disabled, still own or hold.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| OneDrive contains files from disabled user accounts | Highlights OneDrive files stored in accounts that have been disabled, creating compliance and security concerns. | Medium | OneDrive |
| OneDrive belongs to a disabled user account | Finds OneDrive accounts linked to disabled user accounts that should be reassigned or deprovisioned. | Medium | OneDrive |
Licenses and costs 2
Licenses, spend and storage that cost money without being used.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| OneDrives near storage limit | Shows OneDrives using more than 90% of their available storage space. | High | OneDrive |
| Large OneDrive sites | Show OneDrive Site with more than 100GB data. | Medium | OneDrive |
Agent answer quality 1
Settings that affect how reliable an agent's answers are.
| Policy | Description | Severity | Checks |
|---|---|---|---|
| OneDrive file is older than 5 years | Detects OneDrive files that have not been modified in over five years, increasing storage redundancy and impacting AI… | Medium | File |
Frequently asked questions
How many built-in policies does Rencore Governance provide for OneDrive?
How many built-in policies does Rencore Governance provide for OneDrive?7 built-in policies, such as OneDrive file is older than 5 years, OneDrive file is shared with external users and 5 more.
How are the OneDrive policies grouped?
How are the OneDrive policies grouped?By category: Guests and external access, Leavers, Licenses and costs and Agent answer quality.
Which module includes the OneDrive connector?
Which module includes the OneDrive connector?The OneDrive connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.