OneDrive contains at least one externally shared file
AI summary
Use this rule to identify OneDrive accounts where files are shared externally, which increases data leakage risk. Monitor and review the sharing permissions to control access and maintain data protection compliance.
What it detects
Identifies OneDriveOneDriveOneDrive is the personal file storage of each Microsoft 365 user. The OneDrive connector of Rencore Governance, part of the Digital Workplace module, inventories every OneDrive with its files, folders and file sharing.Read more accounts where at least one file is shared externally, posing potential data security risks.
Why it matters
Files shared externally from OneDrive increase the risk of data leakage and loss of control over sensitive organizational information, potentially exposing confidential data to unauthorized parties. Enforce restricted sharing settings by default and continuously monitor externally shared files to identify and review sharing permissions, ensuring only appropriate content is shared externally while maintaining compliance with data protection policies.
The rule
Every OneDrive that has any File Sharings where External user is true and Expiration is default or Expiration is past 1 days ago
In Rencore Governance
Details
| Applies to | OneDrive |
|---|---|
| Connector | OneDrive |
| Severity | Medium |
| Category | External Access |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check OneDrive objects:
- OneDrives near storage limit (High)
- OneDrive contains files from disabled user accounts (Medium)
- Large OneDrive sites (Medium)
- OneDrive belongs to a disabled user account (Medium)
Frequently asked questions
What does the OneDrive contains at least one externally shared file policy detect?
What does the OneDrive contains at least one externally shared file policy detect?The OneDrive contains at least one externally shared file policy identifies OneDrive accounts where at least one file is shared externally, posing potential data security risks.
Which objects does the OneDrive contains at least one externally shared file policy check?
Which objects does the OneDrive contains at least one externally shared file policy check?The OneDrive contains at least one externally shared file policy checks OneDrive objects from the OneDrive inventory and reports each one that matches its rule as a violation.
How severe is a violation of the OneDrive contains at least one externally shared file policy?
How severe is a violation of the OneDrive contains at least one externally shared file policy?Violations of the OneDrive contains at least one externally shared file policy have Medium severity. The policy is in the External Access category.
Which module includes the OneDrive contains at least one externally shared file policy?
Which module includes the OneDrive contains at least one externally shared file policy?The OneDrive contains at least one externally shared file policy comes with the OneDrive connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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