OneDrive contains files from disabled user accounts
AI summary
Identifies OneDrive files in disabled user accounts, creating compliance and security risks. Run this policy during offboarding to locate files requiring transfer or deletion, then automate remediation with Rencore workflows or Purview retention policies.
What it detects
Highlights OneDriveOneDriveOneDrive is the personal file storage of each Microsoft 365 user. The OneDrive connector of Rencore Governance, part of the Digital Workplace module, inventories every OneDrive with its files, folders and file sharing.Read more files stored in accounts that have been disabled, creating compliance and security concerns.
Why it matters
Retaining OneDrive files from disabled user accounts may lead to unauthorized access and security risks. Implement automated workflows to transfer ownership or remove files within a predefined retention period using Rencore Governance. Microsoft Purview retention policies should also be configured to ensure compliance with data governance regulations.
The rule
Every OneDrive that has any Users where Account enabled is false
UsersIn Rencore Governance
Details
| Applies to | OneDrive |
|---|---|
| Connector | OneDrive |
| Severity | Medium |
| Category | User OffboardingLeaverA leaver is someone who has left your organization but whose account may still hold licenses, workspaces, ownership and OneDrive content.Read more |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check OneDrive objects:
- OneDrives near storage limit (High)
- OneDrive contains at least one externally shared file (Medium)
- Large OneDrive sites (Medium)
- OneDrive belongs to a disabled user account (Medium)
Frequently asked questions
What does the OneDrive contains files from disabled user accounts policy detect?
What does the OneDrive contains files from disabled user accounts policy detect?The OneDrive contains files from disabled user accounts policy highlights OneDrive files stored in accounts that have been disabled, creating compliance and security concerns.
Which objects does the OneDrive contains files from disabled user accounts policy check?
Which objects does the OneDrive contains files from disabled user accounts policy check?The OneDrive contains files from disabled user accounts policy checks OneDrive objects from the OneDrive inventory and reports each one that matches its rule as a violation.
How severe is a violation of the OneDrive contains files from disabled user accounts policy?
How severe is a violation of the OneDrive contains files from disabled user accounts policy?Violations of the OneDrive contains files from disabled user accounts policy have Medium severity. The policy is in the User Offboarding category.
Which module includes the OneDrive contains files from disabled user accounts policy?
Which module includes the OneDrive contains files from disabled user accounts policy?The OneDrive contains files from disabled user accounts policy comes with the OneDrive connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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