OneDrive belongs to a disabled user account
AI summary
Orphaned OneDrive accounts from disabled users pose compliance risks, consume unnecessary storage, and may contain sensitive information without proper oversight. You can use this policy to identify such accounts and implement automated workflows to reassign ownership to active managers or archive content according to your data retention policies.
What it detects
Finds OneDriveOneDriveOneDrive is the personal file storage of each Microsoft 365 user. The OneDrive connector of Rencore Governance, part of the Digital Workplace module, inventories every OneDrive with its files, folders and file sharing.Read more accounts linked to disabled user accounts that should be reassigned or deprovisioned.
Why it matters
OneDrive accounts linked to disabled user accounts create orphaned data repositories that pose compliance risks, consume storage unnecessarily, and may contain sensitive information without proper oversight. Implement automated retention workflows to either reassign ownership to active managers or archive the content according to your data retention policies, ensuring proper data governance while preventing unauthorized access to abandoned accounts.
The rule
Every OneDrive that has any Users where Account enabled is false
UsersIn Rencore Governance
Details
| Applies to | OneDrive |
|---|---|
| Connector | OneDrive |
| Severity | Medium |
| Category | User OffboardingLeaverA leaver is someone who has left your organization but whose account may still hold licenses, workspaces, ownership and OneDrive content.Read more |
| Recommended | No |
| Recommended automation | None |
| License type | Standard |
Related policies
Other policies that check OneDrive objects:
Frequently asked questions
What does the OneDrive belongs to a disabled user account policy detect?
What does the OneDrive belongs to a disabled user account policy detect?Finds OneDrive accounts linked to disabled user accounts that should be reassigned or deprovisioned.
Which objects does the OneDrive belongs to a disabled user account policy check?
Which objects does the OneDrive belongs to a disabled user account policy check?The OneDrive belongs to a disabled user account policy checks OneDrive objects from the OneDrive inventory and reports each one that matches its rule as a violation.
How severe is a violation of the OneDrive belongs to a disabled user account policy?
How severe is a violation of the OneDrive belongs to a disabled user account policy?Violations of the OneDrive belongs to a disabled user account policy have Medium severity. The policy is in the User Offboarding category.
Which module includes the OneDrive belongs to a disabled user account policy?
Which module includes the OneDrive belongs to a disabled user account policy?The OneDrive belongs to a disabled user account policy comes with the OneDrive connector in the Digital Workplace module of Rencore Governance, which every Plan includes.
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