OneDrive

Last updated Oct 17, 2026 Inventory

AI summary

Rencore Governance tracks all user OneDrive storage in your tenant with configurable scanning schedules: daily, weekly, bi-weekly, or monthly. You can monitor quota usage, ownership, risk scores, and file counts for each account. Built-in policies identify issues like storage approaching limits, externally shared files, and accounts belonging to disabled users.

All of your users OneDrives in your tenant

Part of the OneDrive inventory.

In Rencore Governance

Scan settings

Default scanning interval	Allowed scanning intervals	Data removal during incremental scan
Daily	Daily, Weekly, Bi-Weekly, Monthly, Never, Initial	Yes

Properties

Property	Type	Description	Automation placeholder
Initially Scanned	DateTime	Shows when this object was initially found in a scan.	`{{OneDrive.CreatedTime}}`
Description	String	Provide a user-visible description of the drive.	`{{OneDrive.Description}}`
Display Name	String		`{{OneDrive.DisplayName}}`
File and Folder Count	Int64	Total number of documents and folders inside drive	`{{OneDrive.DocumentCount}}`
Created Date	DateTime	Date and time of item creation.	`{{OneDrive.DriveCreatedTime}}`
Last modified	DateTime	Date and time the item was last modified.	`{{OneDrive.DriveLastModifiedTime}}`
Drive Type	String	Describes the type of drive represented by this resource. OneDrive personal drives will return personal. OneDrive for Business will return business. SharePoint document libraries will return documentLibrary. Allowed values: Business, DocumentLibrary, Personal.	`{{OneDrive.DriveType}}`
Geo Location	String		`{{OneDrive.GeoLocation}}`
Last scan update	DateTime	Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change.	`{{OneDrive.LastModifiedTime}}`
Owner	User	Drives owned by the user	`{{OneDrive.Owner}}`
Owner Name	String	Drives owned by the user	`{{OneDrive.OwnerName}}`
Deleted	Int64	Total space consumed by files in the recycle bin, in bytes	`{{OneDrive.QuotaDeleted}}`
Remaining	Int64	Total space remaining before reaching the quota limit, in bytes	`{{OneDrive.QuotaRemaining}}`
State	String	Drive owned by the user Allowed values: critical, exceeded, nearing, normal.	`{{OneDrive.QuotaState}}`
Quota	Int64	Total allowed storage space, in bytes	`{{OneDrive.QuotaTotal}}`
Used	Int64	Total space used, in bytes	`{{OneDrive.QuotaUsed}}`
Used Percentage	Double	Total space used, in percent	`{{OneDrive.QuotaUsedPercentage}}`
Risk Score	Int32	Stores risk score	`{{OneDrive.RiskScore}}`
Risk Score Update	DateTime	Stores risk score update	`{{OneDrive.RiskScoreLastUpdate}}`
Risk Score Value	String	Stores risk score value like Low_Low	`{{OneDrive.RiskScoreValue}}`
Id	String	Id of the SharePoint Site Collection the OneDrive is based on.	`{{OneDrive.SiteId}}`
Site Url	String	Url of the SharePoint Site Collection the OneDrive is based on.	`{{OneDrive.SiteUrl}}`
Library Url	String	URL that displays the resource in the browser.	`{{OneDrive.WebUrl}}`

Relations

Relation	Connector	Description
User	Microsoft 365	All users registered in your tenant (internal, external)
File	OneDrive	All OneDrive files stored in a library of a OneDrive
Folder	OneDrive	All OneDrive folders stored in a library of a OneDrive
File sharing	OneDrive	All shared OneDrives items with their sharing information

Segments

This object does currently not have any segments.

Actions

This object does currently not have any actions.

Policy	Severity	Description
OneDrives near storage limit	High	Shows OneDrives using more than 90% of their available storage space
OneDrive contains files from disabled user accounts	Medium	Highlights OneDrive files stored in accounts that have been disabled, creating compliance and security concerns.
OneDrive contains at least one externally shared file	Medium	Identifies OneDrive accounts where at least one file is shared externally, posing potential data security risks.
Large OneDrive sites	Medium	Show OneDrive Site with more than 100GB data
OneDrive belongs to a disabled user account	Medium	Finds OneDrive accounts linked to disabled user accounts that should be reassigned or deprovisioned.

Frequently asked questions

What is the OneDrive object in Rencore Governance?

All of your users OneDrives in your tenant. OneDrive is an object type in the OneDrive inventory of Rencore Governance.

Which properties does Rencore Governance collect for OneDrive?

Rencore Governance collects 23 properties for OneDrive, such as Initially Scanned, Description, Display Name and 20 more.

Which policies check OneDrive objects?

5 built-in policies check OneDrive objects, such as OneDrives near storage limit, OneDrive contains files from disabled user accounts and 3 more.

How often is OneDrive scanned?

By default daily. You can change the scan interval of OneDrive objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which module includes the OneDrive connector?

The OneDrive connector is part of the Digital Workplace module of Rencore Governance, which every Plan includes. The connector is generally available.

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