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Reference

File

Last updated Inventory OneDrive

AI summary

OneDrive files stored in document libraries are tracked in Rencore Governance's inventory with 32 properties across eight groups covering file identity, location, activity, dates, sharing, security, and storage information. You can use these properties to configure scanning, create policies, remove sharing, and view relationships with other objects like sensitivity labels and users.

All OneDrive files stored in a library of a OneDrive

Part of the OneDrive inventory.

In Rencore Governance

The File inventory page in Rencore Governance: counts, trend, violated policies and the list of objects
The inventory page in a Rencore demo Environment, captured October 2026.

Scan settings

Default scanning interval Allowed scanning intervals Data removal during incremental scan
Default Daily, Weekly, Bi-Weekly, Monthly, Never, Initial No

Properties

32 properties in 8 groups. Open a group to see its properties.

Name and identity 11
Property Type Description Automation placeholder
Display Name String {{File.DisplayName}}
File Category String Category generated from file extension (e.g. "Application", "Archive", "Office Document", "Image", "Video", "Music", "Text File", "HTML File", "Other") Allowed values: Application, Archive, HTML File, Image, Music, Office Document, Other, Text File, Video. {{File.FileCategory}}
File Name String File name of the file {{File.FileName}}
Item Id String {{File.ItemId}}
OneDrive List Id String Specifies the GUID that uniquely identifies the list/document library containing the file. {{File.ListId}}
OneDrive Name String Display name shown for the OneDrive. This is usually the combination of the user's first name, middle initial and last name. {{File.OneDriveName}}
OneDrive Site Id String Specifies the GUID that identifies the site collection containing the file. {{File.SiteId}}
Title String Document Title of the file {{File.Title}}
Unique Id String Unique ID of the file {{File.UniqueId}}
OneDrive Web Id String Specifies the GUID for the site containing the file. {{File.WebId}}
Web Url String Url of the parent Site {{File.WebUrl}}

Organization and location 5
Property Type Description Automation placeholder
Geo Location String Geo Location of the file {{File.GeoLocation}}
Parent Folder Folder Files in the folder {{File.ParentFolder}}
Parent Folder Name String {{File.ParentFolderName}}
Site Url String Url of the parent Site Collection {{File.SiteUrl}}

Activity and usage 1
Property Type Description Automation placeholder
Last scan update DateTime Shows when this object was last updated in a scan. If an object is found during a scan but no property has been changed this date will not change. {{File.LastModifiedTime}}

Dates and scanning 3
Property Type Description Automation placeholder
Created DateTime Creation date of the file {{File.Created}}
Initially Scanned DateTime Shows when this object was initially found in a scan. {{File.CreatedTime}}
Modified DateTime The date the page or list item was last changed. {{File.Modified}}

Sharing and access 4
Property Type Description Automation placeholder
Creator User Creator {{File.CreatedBy}}
Created By Name String Username of the user who created the file {{File.CreatedByName}}
Modifier User Modifier {{File.ModifiedBy}}
Modified By Name String Name of the user who last modified the file {{File.ModifiedByName}}

Security and compliance 5
Property Type Description Automation placeholder
Information Protection Label Id String Id of the Senstivity Label set for the file {{File.InformationProtectionLabelId}}
Risk Score Int32 Stores risk score {{File.RiskScore}}
Risk Score Update DateTime Stores risk score update {{File.RiskScoreLastUpdate}}
Risk Score Value String Stores risk score value like Low_Low {{File.RiskScoreValue}}
Version Label Double Version label of the file that indicates which version is currently being used {{File.VersionLabel}}

Storage, licences and cost 1
Property Type Description Automation placeholder
Size Int64 Storage size of the file {{File.Size}}

Other properties 2
Property Type Description Automation placeholder
File Extension String File extension of the file {{File.FileExtension}}
OneDrive OneDrive Files in the drive {{File.OneDrive}}

Relations

Relation Connector Description
Sensitivity label Microsoft 365 Sensitivity label of the OneDrive file
User Microsoft 365 All users registered in your tenant (internal, external)
User Microsoft 365 All users registered in your tenant (internal, external)
OneDrive OneDrive All of your users OneDrives in your tenant
Folder OneDrive All OneDrive folders stored in a library of a OneDrive
File sharing OneDrive All shared OneDrives items with their sharing information

Segments

Segment Description
Loop Teams components All Loop components stored in Microsoft OneDrives

Actions

  • Remove document sharing
Policy Severity Description
OneDrive file is older than 5 years Medium Detects OneDrive files that have not been modified in over five years, increasing storage redundancy and impacting AI accuracy.

Frequently asked questions

What is the file object in Rencore Governance?

All OneDrive files stored in a library of a OneDrive. File is an object type in the OneDrive inventory of Rencore Governance.

Which properties does Rencore Governance collect for file?

Rencore Governance collects 32 properties for File, such as Created, Creator, Created By Name and 29 more.

Which policies check file objects?

1 built-in policy checks File objects, such as OneDrive file is older than 5 years.

How often is file scanned?

You can change the scan interval of File objects under Configure objects (daily, weekly, bi-weekly, monthly, never or initial (collected once)). The interval is a target, not a guarantee: a scan can run later than planned.

Which actions can I run on file objects?

The built-in actions for File objects are Remove document sharing.

Related pages

Related pages